Construction Project Support Coordinator

Archway Recruitment; Christchurch; On-site; NZD 68,000 - 70,000; Full time

Job summary

Archway Recruitment in Christchurch is seeking a capable Project Support Coordinator to provide essential administrative and project support across multiple client engagements. You will work closely with Project Managers, Design Leads, and technical specialists to coordinate documentation, manage workflows, and ensure timely delivery of high-quality projects.

This role suits someone who enjoys organization, takes pride in supporting successful project outcomes, and is comfortable managing

Qualifications

• Experience in a project coordination or professional services administration role.
• Experience supporting client-facing teams within a consulting, engineering, legal, architectural, accounting, or similar professional services environment preferred.
• Strong Microsoft Word and document formatting capabilities.
• Exceptional attention to detail and accuracy when working with large, complex documents.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• Strong communication and relationship-building skills.
• Confidence using technology and learning new systems.
• A proactive approach and willingness to take ownership of tasks.
• The resilience and confidence to follow up stakeholders, drive actions forward, and keep projects moving.
• A positive, team-focused attitude and strong customer service mindset.

Responsibilities

• Preparing and formatting technical reports, specifications, proposals, meeting minutes, correspondence, and project documentation.
• Supporting senior technical staff with diary management, meeting coordination, document preparation, and administrative requirements.
• Assisting with project planning, delivery schedules, and tracking key actions and deadlines.
• Managing large and detailed project documentation, including council and consenting-related material.
• Supporting building consent applications and amendments as required.
• Assisting Job Managers with invoicing, fee administration, and data entry.
• Coordinating meetings, including Microsoft Teams and Zoom arrangements, agendas, and minutes.
• Maintaining project records, filing systems, and document management processes.
• Providing general office and administrative support, including reception cover, visitor management, and office coordination duties.
• Supporting broader business operations including ordering supplies, coordinating catering, fleet administration, and other business support tasks.

Skills

MS Office

Advanced Word

Attention to detail

Time management

Communication skills

Client-facing experience

Proactive

Team oriented

Tools

Microsoft Teams

Zoom

Job description

Archway Recruitment in Christchurch is seeking a capable Project Support Coordinator to provide essential administrative and project support across multiple client engagements. You will work closely with Project Managers, Design Leads, and technical specialists to coordinate documentation, manage workflows, and ensure timely delivery of high-quality projects.

This role suits someone who enjoys organization, takes pride in supporting successful project outcomes, and is comfortable managing