Project Coordinator

Aotearoa New Zealand Association of Social Workers; Linwood-Central-Heathcote Community; On-site; NZD 65,000 - 85,000; Full time

Job summary

MilesConstruction, a New Zealand owned company, seeks a proactive Project Coordinator to support multiple projects with planning, tender administration, and stakeholder coordination.

You will manage project start-up tasks, issue packs, and prepare status reports while helping ensure on-time delivery and adherence to health, safety and environmental standards across projects.

Qualifications

• Previous experience in project administration (construction industry ideal).
• Proven ability to support projects delivered on time.
• Strong commercial and financial awareness.
• Excellent attention to detail and ability to prioritise.
• Intermediate skills in Microsoft Office; MS Project or Procore experience is an advantage.

Responsibilities

• Prepare, send, and manage admin for tenders and quotes.
• Manage project start-up tasks (eg temporary power/water connections, site signage).
• Issue builder packs, including construction plans and consents.
• Prepare project specific status reports.
• Participate in project meetings and support follow-up actions.
• Create completion and handover documentation.
• Chase producer statements, warranties, code compliance documents, and contractor statements.
• Build strong relationships with project partners and stakeholders.
• Provide general administration support to the office and project teams.
• Promote a collaborative team environment focused on delivering great results.
• Ensure health, safety, environmental and construction standards are met in line with Miles Construction principles. This includes some H&S admin support including subcontractor SSSPs.

Skills

Strong communication

Relationship building

Attention to detail

Prioritisation

Independent work

Tools

MS Project

Procore

Microsoft Office

Job description

MilesConstruction is a New Zealand owned company specialising in the design and project management of residential and commercial builds nationwide. Our projects range from small-scale builds through to complex, multi-million-dollar developments.

We’re proud to be an organisation that’s constantly evolving, learning, and embracing new ways of building in Aotearoa. Although we manage a broad portfolio, we’re small enough that every team member genuinely makes a difference. Our values guide how we work together:– totally committed, 100% professional, we care and open communication.

The role function:

The Project Coordinator role is responsible for organising and managing various parts of the project to ensure its success. You’ll support multiple projects at various stages, ensuring work flows smoothly through effective planning, communication, and administration.

Your new role involves:

Prepare, send, and manage admin for tenders and quotes

Manage project start-up tasks (eg temporary power/water connections, site signage)

Issue builder packs, including construction plans and consents

Prepare project specific status reports

Participate in project meetings and support follow-up actions

Create completion and handover documentation

Chase producer statements, warranties, code compliance documents, and contractor statements

Build strong relationships with project partners and stakeholders

Provide general administration support to the office and project teams

Promote a collaborative team environment focused on delivering great results

Ensure health, safety, environmental and construction standards are met in line with Miles Construction principles. This includes some H&S admin support including subcontractor SSSPs

About you

You’ll thrive in this role if you enjoy variety, take initiative, and bring structure to moving parts. You’ll also bring:

Previous experience in project administration (construction industry experience ideal)

Proven ability to support projects delivered on time

Strong commercial and financial awareness

Excellent attention to detail and ability to prioritise

Intermediate skills in Microsoft Office; MS Project or Procore experience is an advantage

Strong communication and relationship-building skills

Ability to work both independently and collaboratively

We can offer:

The opportunity to be part of a very progressive and successful organisation

A great team environment, working on exciting and diverse projects

Company-wide wellness programme including EAP and annual health checks

Applicants must either be a NZ resident or hold a valid NZ work visa.