Proactive Office Administrator & Records Specialist

JobSpace; Tauranga; On-site; NZD 50,000 - 65,000; Full time

Job summary

JobSpace in Tauranga is seeking a proactive Administrator to support day-to-day office operations, data entry, and document preparation.

The role involves coordinating meetings, maintaining records, handling correspondence, onboarding new staff support, and liaising with internal teams and external suppliers.

Candidates should have at least one year in business or office administration, strong organisational skills, proficiency in Microsoft Office, and a detail-oriented approach.

Qualifications

• One year experience or a relevant qualification in business administration, office administration, business administration and technology, computing, or a closely related field.
• Strong organisational and time-management skills are essential, along with excellent written and verbal communication abilities.
• The ideal candidate should be proficient in Microsoft Office applications, possess strong attention to detail, and demonstrate the ability to manage multiple tasks efficiently while maintaining accuracy in a busy administrative environment.

Responsibilities

• Answer and direct phone calls and emails in a professional and timely manner
• Maintain accurate records and databases, ensuring information is up to date and easily accessible
• Schedule and coordinate meetings, appointments, and travel arrangements as required
• Prepare and format documents, reports, and presentations
• Order and manage office supplies and stationery
• Assist with the preparation and processing of invoices, purchase orders, and expenses
• Support the onboarding process for new staff, including preparation of induction materials
• Liaise with internal departments and external suppliers/clients as needed
• Ensure compliance with company policies and procedures, including health and safety requirements
• Assist with basic HR administrative tasks, such as maintaining staff records
• Undertake ad hoc administrative duties and projects as required by management

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Multitasking

Education

One year experience or a relevant qualification in business administration or related field

Tools

Microsoft Office

Job description

JobSpace in Tauranga is seeking a proactive Administrator to support day-to-day office operations, data entry, and document preparation.

The role involves coordinating meetings, maintaining records, handling correspondence, onboarding new staff support, and liaising with internal teams and external suppliers.

Candidates should have at least one year in business or office administration, strong organisational skills, proficiency in Microsoft Office, and a detail-oriented approach.