People-Focused Office Services Coordinator

Mott MacDonald; Auckland; On-site; NZD 50,000 - 65,000; Full time

Benefits offered by this job

Flexible working

Professional development

Inclusive culture

Wellbeing programmes

Global consultancy

Employee ownership

Job summary

Mott MacDonald in Auckland is seeking a Business Services Administrator to support our busy office with high‑quality administration and a welcoming environment for staff and visitors.

You will work closely with the New Zealand Business Services team to help keep the office running smoothly and contribute to a positive workplace experience across the business.

This varied role is ideal for an organised and proactive individual who enjoys helping others succeed and thrives in a fast-paced setting.

Qualifications

• Experience in administration, office coordination, reception or customer service.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• High level of accuracy and attention to detail.

Responsibilities

• Providing general office administration and business support.
• Managing reception and acting as the first point of contact for visitors and calls.
• Supporting employee onboarding and offboarding processes.
• Coordinating meetings, workshops and office events.
• Assisting with travel bookings, expense claims, timesheets and purchase orders.
• Maintaining office facilities, supplies and records.
• Supporting business improvement initiatives and contributing to a positive workplace experience.

Skills

Office administration

Reception duties

Onboarding/offboarding

Travel arrangements

Multitasking

Communication

Team collaboration

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Job description

Mott MacDonald in Auckland is seeking a Business Services Administrator to support our busy office with high‑quality administration and a welcoming environment for staff and visitors.

You will work closely with the New Zealand Business Services team to help keep the office running smoothly and contribute to a positive workplace experience across the business.

This varied role is ideal for an organised and proactive individual who enjoys helping others succeed and thrives in a fast-paced setting.