Administrative Support & Operations Coordinator

JobSpace; Tauranga; On-site; NZD 42,000 - 65,000; Full time

Job summary

JobSpace in Tauranga is seeking a proactive Administrator to join our team. This role is central to the smooth day-to-day running of the office, providing essential support across a range of administrative functions.

The successful candidate will work closely with colleagues and management to ensure efficient processes, accurate record-keeping, and excellent service to internal and external stakeholders. Key responsibilities include handling calls and emails, maintaining records, scheduling

Qualifications

• One year of experience or a relevant qualification in business administration, office administration and related fields.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong attention to detail and ability to manage multiple tasks in a busy environment.
• Excellent written and verbal communication abilities.

Responsibilities

• Answer and direct phone calls and emails in a professional and timely manner
• Maintain accurate records and databases, ensuring information is up to date
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and format documents, reports, and presentations
• Order and manage office supplies and stationery
• Assist with processing invoices, purchase orders and expenses
• Support onboarding for new staff including induction materials
• Liaise with internal departments and external suppliers/clients
• Ensure compliance with company policies including health and safety
• Assist with basic HR administrative tasks such as maintaining staff records
• Undertake ad hoc administrative duties and projects as required by management

Skills

Organisational skills

Time management

Written communication

Verbal communication

Tools

Microsoft Office

Job description

JobSpace in Tauranga is seeking a proactive Administrator to join our team. This role is central to the smooth day-to-day running of the office, providing essential support across a range of administrative functions.

The successful candidate will work closely with colleagues and management to ensure efficient processes, accurate record-keeping, and excellent service to internal and external stakeholders. Key responsibilities include handling calls and emails, maintaining records, scheduling