Office Manager / PA

Equip People Limited; Hastings; On-site; NZD 52,000 - 76,000; Full time

Benefits offered by this job

Weekly pay

Job summary

Equip People Limited in Hastings, North Island, seeks an experienced Office Manager/PA to provide high‑level executive support to the Managing Director and keep the office running smoothly. You will coordinate diaries, communications, travel, and administrative projects across the business.

This is an immediate‑start temporary assignment with potential longer‑term opportunities for the right candidate, offering weekly pay and a busy, varied workplace in Hawke’s Bay.

Qualifications

• Experience in Office Management, PA, or senior administration roles.
• Excellent organisation and time management required.
• Strong communication and customer-focused approach.
• Proficiency with Microsoft Office and business systems.

Responsibilities

• Manage the Managing Director's diary, emails, meetings, and priorities.
• Prepare correspondence, reports, presentations, and business documentation.
• Coordinate travel, meetings, and administrative projects.
• Act as the first point of contact for customers, suppliers, and visitors.
• Maintain office systems, records, supplies, and documentation.
• Assist with proposals, pricing documents, and tender administration.
• Support communication across operations, accounts, workshop, and management teams.
• Ensure a professional front-of-house experience and office environment.

Skills

Executive support

Organisational skills

Time management

Communication

Tools

Microsoft Office

Business systems

Job description

Equip People Limited - Hastings, North Island

Are you an experienced Office Manager, PA, or Senior Administrator who thrives in a fast-paced environment? We have an exciting opportunity to join a well-established and growing Hawke's Bay business, providing high-level support to the Managing Director while keeping the office running smoothly day-to-day.

This is an immediate-start temporary assignment with the potential for longer-term opportunities for the right person.

The Role

You'll be the central hub of the business, responsible for executive support, office coordination, reception duties, and customer liaison. No two days will be the same as you work across multiple areas of the business to ensure operations run efficiently.

Key Responsibilities

• Manage the Managing Director's diary, emails, meetings, and priorities.
• Prepare correspondence, reports, presentations, and business documentation.
• Coordinate travel, meetings, and administrative projects.
• Act as the first point of contact for customers, suppliers, and visitors.
• Maintain office systems, records, supplies, and documentation.
• Assist with proposals, pricing documents, and tender administration.
• Support communication across operations, accounts, workshop, and management teams.
• Ensure a professional front-of-house experience and office environment.

What We're Looking For

• Previous experience in Office Management, Personal Assistant, Executive Assistant, or senior administration roles.
• Exceptional organisational and time management skills.
• Strong Microsoft Office skills and confidence using business systems.
• Professional communication skills with a customer-focused approach.
• Ability to juggle multiple priorities and work independently.
• Experience within construction, transport, trade, hire, or industrial sectors would be highly regarded.

What's on Offer?

• Immediate start available
• Variety and responsibility in a busy role
• Friendly and supportive team environment
• Opportunity to showcase your skills with potential for further employment
• Weekly pay

If you're a proactive, highly organised administrator ready to hit the ground running, we'd love to hear from you.