Prison Administration Support Specialist

JobSpace; Waikato; On-site; NZD 65,000 - 68,000; Full time

Job summary

Ara Poutama Aotearoa is seeking an Administration Support Officer for Springhill Prison on fixed-term contracts (6 months and 8 months). You will provide a welcoming reception, manage visits, coordinate with external agencies and support a busy site.

The role requires solid office administration experience, strong organisational skills, privacy and integrity, and the ability to work as part of a close-knit team of up to 20 staff. A NZ driver's licence and eligibility to work in NZ are essential.

Qualifications

• Experience in office administration and reception duties.
• Ability to multitask and meet deadlines.
• Strong interpersonal skills with diverse people.

Responsibilities

• Handle reception and phone duties, liaise with management and public.
• Book visits and coordinate with whanau.
• Liaise with external organisations and services.
• Process and file records; ensure timelines and standards.
• Set up meeting invites, take minutes, record actions.
• Collaborate with a team of up to 20 staff.
• Light lifting may be required.

Skills

Office administration

Reception duties

Multitasking

Team player

Privacy and integrity

MS Office proficiency

Tools

Microsoft Office

Database systems

Job description

Ara Poutama Aotearoa is seeking an Administration Support Officer for Springhill Prison on fixed-term contracts (6 months and 8 months). You will provide a welcoming reception, manage visits, coordinate with external agencies and support a busy site.

The role requires solid office administration experience, strong organisational skills, privacy and integrity, and the ability to work as part of a close-knit team of up to 20 staff. A NZ driver's licence and eligibility to work in NZ are essential.