Frontline Administration & Reception Officer - Fixed-Term

Department of Corrections NZ; New Zealand; Remote; NZD 65,000 - 68,000; Full time

Job summary

Department of Corrections NZ in New Zealand is seeking an Administration Officer for Springhill Prison on two fixed-term contracts (6 and 8 months). You will be the welcoming face handling reception, bookings, and general admin across a busy site.

Join a collaborative team of up to 20 staff. You will manage files, minutes and communications, support external stakeholders, and help ensure privacy and accuracy in documentation while delivering timely services.

Qualifications

• Manaaki and respect for all we deal with daily.
• Strong experience and knowledge of office administration.
• Resilience in changing environments and pragmatic problem solving.
• Ability to organise effectively, be adaptable, multi-task and meet deadlines.
• Strong team player able to work with a dynamic admin team.
• Work with diverse people while maintaining a friendly, non-judgemental attitude.
• High integrity and ability to maintain privacy with sensitive information.
• Proficient with MS Office (Word/Outlook/Excel) and databases.

Responsibilities

• Reception and phone duties; liaising with management and the public.
• Booking visits for whanau with the men in our care.
• Liaising with partner organisations and services.
• Processing files and record management.
• Providing admin support: meeting invites, minutes, actions, and filing.
• Some lifting may be required.
• Work as part of a team of up to 20 staff.
• Meet deadlines in a busy, fast-paced environment.

Skills

Office administration

Multitasking

Team player

Organisational skills

Privacy & integrity

Tools

Microsoft Office Suite

Word

Outlook

Excel

Job description

Department of Corrections NZ in New Zealand is seeking an Administration Officer for Springhill Prison on two fixed-term contracts (6 and 8 months). You will be the welcoming face handling reception, bookings, and general admin across a busy site.

Join a collaborative team of up to 20 staff. You will manage files, minutes and communications, support external stakeholders, and help ensure privacy and accuracy in documentation while delivering timely services.