Administration Officer - Manukau

Department of Corrections; Auckland; On-site; NZD 60,000 - 64,000; Full time

Job summary

Department of Corrections in Auckland is seeking an Administration Officer to provide essential support services to busy teams within Community Corrections. You will handle reception, document preparation, records management and general admin tasks to help ensure efficient operations.

Ideal candidates will have solid office administration experience, strong Microsoft Office skills, and the ability to multi-task in a fast-paced environment, while maintaining professional interactions with the

Qualifications

• Strong experience and knowledge of office administration.
• Excellent communication and people skills.
• Ability to organise, multi-task and meet deadlines.
• Ability to develop positive working relationships with diverse people.
• Experience with government or policies is desirable but not essential.

Responsibilities

• Reception duties: answer phones, take messages, greet visitors, arrange meetings.
• Liaise with organisations and services we work with.
• Prepare documents for court and filing.
• Purchase materials and stock management.
• Record management and ensure documentation meets timelines and standards.
• Provide administration support to leadership team.
• Contribute to site health and safety.
• Data entry and management of email inbox.
• Attend meetings and take minutes.

Skills

Office administration

Microsoft Office

Communication

Teamwork

Organisation

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

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Department of Corrections - Auckland, North Island

• Be the warm, welcoming presence for people in our care

Mō te tūnga | About the role

We are currently looking for Administration Officers to provide support and administration services to our busy teams. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe.

As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, could include:

• Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks.
• Liaising with organisations and services we work with.
• Preparing documents for court and filing.
• Purchasing materials and stocktaking.
• Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards.
• Providing administration support to leadership team.
• Contributing to site health and safety.
• Upkeep of data entry
• Managing general email inbox and allocation of tasks
• Attending meetings and minute taking

You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment.

We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include:

• Strong experience and knowledge of office administration.
• Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.
• Excellent communication, teamwork, and people skills.
• The ability to organise effectively, be adaptable, multi-task, and meet deadlines.
• The ability to develop, foster and maintain positive working relationships with a diverse range of people.
• Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.
• Alignment with our departmental values that shape the way we conduct our mahi.
• Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential.

You will also need a Full New Zealand Driver Licence for this role

Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

The salary range for this role (85%-120%) is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.

We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.