Part-Time Office Administrator – Mechanical Services

Advance Mechanical Services NZ Ltd; Morrinsville; On-site; NZD 30,000 - 39,000; Part time

Benefits offered by this job

Part-time working arrangements

Supportive and collaborative team

Skill development opportunities

Exposure to diverse business ops

Impact on business efficiency

Parking facilities

Job summary

Advance Mechanical Services NZ Ltd in Morrinsville, Waikato, is seeking a part-time Office Administrator to support our busy team. You will handle general administration, invoicing, scheduling, and records, helping keep operations smooth.

The role suits a proactive individual who communicates well, manages priorities, and works independently within a collaborative team. This position offers flexible hours and a friendly workplace in Morrinsville.

Qualifications

• Proven experience in an administrative/office support role.
• Strong organisational skills with ability to manage multiple tasks.
• Excellent written and verbal communication with professional telephone manner.
• Proficiency in MS Office Suite and general computer literacy.
• Meticulous attention to detail and accuracy in admin work.
• Ability to work independently and in a collaborative team.
• Experience with filing systems and record management.
• Discretion handling confidential information and meeting deadlines.
• Reliability and punctuality; experience in mechanical/engineering environments preferred.

Responsibilities

• Managing general office administration tasks including scheduling, correspondence, and record-keeping
• Answering and directing telephone calls and enquiries in a professional manner
• Maintaining filing systems, both physical and digital, ensuring information is easily accessible and properly organised
• Preparing and processing invoices, purchase orders, and other financial documentation
• Coordinating meetings and appointments, including arranging necessary resources and documentation
• Managing office supplies and inventory, ordering as needed to maintain adequate stock levels
• Supporting human resources functions such as recruitment coordination and employee record administration
• Liaising with clients, suppliers, and service providers to facilitate smooth business operations
• Data entry and database management to ensure accurate company records
• Assisting with general clerical duties and ad hoc projects as required

Skills

Organisational skills

Multitasking

Communication skills

MS Office proficiency

Attention to detail

Independent work

Team collaboration

Record management

Professional telephone manner

Data entry

Tools

MS Word

MS Excel

MS Outlook

Job description

Advance Mechanical Services NZ Ltd in Morrinsville, Waikato, is seeking a part-time Office Administrator to support our busy team. You will handle general administration, invoicing, scheduling, and records, helping keep operations smooth.

The role suits a proactive individual who communicates well, manages priorities, and works independently within a collaborative team. This position offers flexible hours and a friendly workplace in Morrinsville.