Office Administrator

Officestaff; Auckland; Hybrid; NZD 28,000 - 34,000; Part time

Job summary

Officestaff is seeking a Part-Time Office Administrator in Auckland to support smooth office operations, answer calls, manage correspondence and assist colleagues across teams. You will prepare reports, maintain records, assist banking tasks (deposits, remittance and credit card), support accounts receivable/payable, service department and spare parts invoicing.

This role requires flexibility, a collaborative mindset, and the right to work in New Zealand long term; a NZ Full Driver’s License is

Qualifications

• Excellent phone manner.
• NZ Full Driver’s License.

Responsibilities

• Answer incoming phone calls in a prompt and courteous manner.
• Prepare reports and summaries with appropriate record keeping and ongoing maintenance.
• To assist in banking functions such as deposits, expenses remittance and credit card remittances.
• Assist with Accounts Receivables and Payables functions.
• Provide assistance and support to the General Manager.
• To support daily functions of the service department.
• To assist the Spare Parts department with invoicing, dispatch or other required tasks.
• To assist with administration of the warranty system. This includes but is not limited to: Processing internal warranty claims, Processing external warranty claims from Service Centres, Communicate with OEM’s regarding warranty claims and campaigns, Collate and review job cards and invoicing in preparation for claims, Assist in the process of completing claims and invoicing jobs.

Skills

Excellent phone manner

NZ Full Driver’s License

Job description

• Need to hold the right to work in New Zealand long term!

As a Part-Time Office Administrator, you will play a vital role in ensuring the smooth operation of our office. You will be responsible for performing various administrative tasks, supporting office functions, and assisting colleagues as needed. This position offers flexible hours and the opportunity to be part of a collaborative team.Key Responsibilities:

• Answer incoming phone calls in a prompt and courteous manner.
• Prepare reports and summaries with appropriate record keeping and ongoing maintenance.
• To assist in banking functions such as deposits, expenses remittance and credit card remittances.
• Assist with Accounts Receivables and Payables functions.
• Provide assistance and support to the General Manager.
• To support daily functions of the service department.
• To assist the Spare Parts department with invoicing, dispatch or other required tasks.
• To assist with administration of the warranty system. This includes but is not limited to:
  • Processing internal warranty claims
  • Processing external warranty claims from Service Centres
  • Communicate with OEM’s regarding warranty claims and campaigns
  • Collate and review job cards and invoicing in preparation for claims
  • Assist in the process of completing claims and invoicing jobs

What you’ll need:

• Excellent phone manner
• NZ Full Driver’s License