Office Administrator

Advance Mechanical Services NZ Ltd; Morrinsville; On-site; NZD 30,000 - 39,000; Part time

Benefits offered by this job

Part-time working arrangements

Supportive and collaborative team

Skill development opportunities

Exposure to diverse business ops

Impact on business efficiency

Parking facilities

Job summary

Advance Mechanical Services NZ Ltd in Morrinsville, Waikato, is seeking a part-time Office Administrator to support our busy team. You will handle general administration, invoicing, scheduling, and records, helping keep operations smooth.

The role suits a proactive individual who communicates well, manages priorities, and works independently within a collaborative team. This position offers flexible hours and a friendly workplace in Morrinsville.

Qualifications

• Proven experience in an administrative/office support role.
• Strong organisational skills with ability to manage multiple tasks.
• Excellent written and verbal communication with professional telephone manner.
• Proficiency in MS Office Suite and general computer literacy.
• Meticulous attention to detail and accuracy in admin work.
• Ability to work independently and in a collaborative team.
• Experience with filing systems and record management.
• Discretion handling confidential information and meeting deadlines.
• Reliability and punctuality; experience in mechanical/engineering environments preferred.

Responsibilities

• Managing general office administration tasks including scheduling, correspondence, and record-keeping
• Answering and directing telephone calls and enquiries in a professional manner
• Maintaining filing systems, both physical and digital, ensuring information is easily accessible and properly organised
• Preparing and processing invoices, purchase orders, and other financial documentation
• Coordinating meetings and appointments, including arranging necessary resources and documentation
• Managing office supplies and inventory, ordering as needed to maintain adequate stock levels
• Supporting human resources functions such as recruitment coordination and employee record administration
• Liaising with clients, suppliers, and service providers to facilitate smooth business operations
• Data entry and database management to ensure accurate company records
• Assisting with general clerical duties and ad hoc projects as required

Skills

Organisational skills

Multitasking

Communication skills

MS Office proficiency

Attention to detail

Independent work

Team collaboration

Record management

Professional telephone manner

Data entry

Tools

MS Word

MS Excel

MS Outlook

Job description

About the role

Advance Mechanical Services NZ Ltd is seeking a part-time Office Administrator to join our team in Morrinsville, Waikato. This is a crucial support role that will keep our operations running smoothly. You will be the backbone of our office, ensuring that administrative processes are efficient, organised, and professional. This part-time position offers flexibility whilst providing essential support to our business and team members across all departments.

What you'll be doing

• Managing general office administration tasks including scheduling, correspondence, and record-keeping
• Answering and directing telephone calls and enquiries in a professional manner
• Maintaining filing systems, both physical and digital, ensuring information is easily accessible and properly organised
• Preparing and processing invoices, purchase orders, and other financial documentation
• Coordinating meetings and appointments, including arranging necessary resources and documentation
• Managing office supplies and inventory, ordering as needed to maintain adequate stock levels
• Supporting human resources functions such as recruitment coordination and employee record administration
• Liaising with clients, suppliers, and service providers to facilitate smooth business operations
• Data entry and database management to ensure accurate company records
• Assisting with general clerical duties and ad hoc projects as required

What we're looking for

• Proven experience working as an administrative assistant or in a similar office support role
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent communication skills, both written and verbal, with professional telephone manner
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
• Meticulous attention to detail and commitment to accuracy in all administrative work
• Ability to work independently and use initiative whilst being a collaborative team member
• Experience with filing systems and record management
• Professional demeanour and discretion when handling confidential information
• Reliability and punctuality with a commitment to meeting deadlines
• Preferably, experience in a mechanical, engineering, or trade-based industry environment

What we offer

• Part-time working arrangements that provide flexibility to suit your lifestyle
• A supportive and collaborative team environment where your contributions are valued
• Opportunity to develop your administrative skills and grow within the organisation
• Exposure to diverse business operations and different departments
• A role that provides genuine impact on the efficiency and success of our business
• Pleasant working environment in Morrinsville with parking facilities

About us

Advance Mechanical Services NZ Ltd is an established mechanical services provider based in Morrinsville, Waikato. We pride ourselves on delivering quality workmanship, professional service, and reliable solutions to our clients across the region. Our team is dedicated to maintaining high standards in all that we do, and we foster a workplace culture built on respect, collaboration, and continuous improvement. We are committed to supporting our employees and creating an environment where everyone can thrive and contribute meaningfully to our success.