Office & Operations Administrator (Part-Time)

Aotearoa New Zealand Association of Social Workers; Kumeu; On-site; NZD 30,000 - 39,000; Part time

Job summary

Aotearoa New Zealand Association of Social Workers is seeking an Office & Operations Administrator (Part-Time) to raise and send invoices, manage the inbox, and keep daily operations orderly.

You will plot and track jobs in ServiceM8, process paperwork, handle supplier bills and payroll timesheets, and maintain staff files, safety records and renewals.

Applicants should have admin experience, be confident with spreadsheets and email, and be able to work from our Kumeu office.

Qualifications

• Office or admin experience, ideally in trades, construction or a similar field.
• Able to bring order to a busy, messy office.
• Confident with computers, email, spreadsheets and learning new software.
• Organised, reliable and good at following up.

Responsibilities

• Raise and send invoices, and follow up on unpaid ones.
• Manage the office inbox and routine emails.
• Plot and track jobs in ServiceM8.
• Process job paperwork and completion documents.
• Enter supplier bills and help with bank reconciliation.
• Collect and check timesheets for payroll.
• Keep staff files, licences and tickets up to date.
• Keep records for health and safety, vehicles and renewals.
• Order depot and office supplies.
• Write and improve our step-by-step office processes (SOPs).

Skills

Organisation

Attention to detail

Time management

Communication

Tools

ServiceM8

Xero

Spreadsheet software

Job description

Office & Operations Administrator (Part-Time)

Raise and send invoices, and follow up on unpaid ones

Manage the office inbox and routine emails

Plot and track jobs in ServiceM8

Process job paperwork and completion documents

Enter supplier bills and help with bank reconciliation

Collect and check timesheets for payroll

Keep staff files, licences and tickets up to date

Keep records for health and safety, vehicles and renewals

Order depot and office supplies

Write and improve our step-by-step office processes (SOPs)

What we're looking for

Office or admin experience, ideally in trades, construction or a similar field

Someone who likes bringing order to a busy, messy office

Confident with computers, email, spreadsheets and learning new software

Organised, reliable and good at following up

Experience with ServiceM8, Xero or similar is a bonus, but we can train you

Able to work from our Kumeu office

Must have the right to work in New Zealand