Operations Support Coordinator

InterGroup; Wellington; On-site; NZD 50,000 - 70,000; Full time

Job summary

InterGroup, a New Zealand specialist in infrastructure and industrial services, is seeking an administration professional in Wellington. This busy, varied role provides essential support to the operations team, from scheduling through to invoicing, reporting and office management.

You will help keep the team organised, coordinate contracts, maintain up-to-date records, and support day-to-day administration.

Qualifications

• Experience in operational support with scheduling and coordination.
• Administrative or coordination experience is required.
• Accounts background is advantageous.

Responsibilities

• Manage timesheets and account for people and plant movements.
• Process invoicing for all jobs.
• Raise purchase orders and support branch operations.
• Maintain compliance records including training and safety docs.
• Serve as first point of contact for office queries.
• Maintain accurate systems, records and databases.
• Support operations with day-to-day administration.

Skills

Organisational skills

Proactive attitude

Microsoft Office

Accounting systems

Administrative coordination

Job description

Are you an administration superstar who thrives in a fast-paced environment and loves keeping things running smoothly behind the scenes? We’re looking for someone proactive, organised, and adaptable to support our operations team so they can focus on what they do best.

About Us

InterGroup are New Zealand’s specialists in infrastructure and industrial services. From waste management to coatings and infrastructure, we deliver essential services that keep communities and businesses running behind the scenes.

About The Role

This is a busy and varied role at the heart of our business, providing essential administrative and coordination support to keep things running smoothly day to day. From scheduling through to reporting, invoicing and office management, you’ll play a key role in keeping the team organised and operations running smoothly. You’ll also support managers to ensure contracts are well coordinated, delivered efficiently and effectively, and meet both customer and business expectations.

What You’ll Be Doing

• Managing timesheets and ensuring all people and plant movements are accurately accounted for and charged accordingly
• Processing invoicing for all jobs
• Raising purchase orders and helping keep the branch running smoothly
• Maintaining up-to-date compliance records, including training and health & safety documentation
• Being the first point of contact for office queries and day-to-day support
• Maintaining accurate systems, records, and databases
• Supporting the operations team with coordination and day-to-day administration

What We’re Looking For

• Experience in operational support, including scheduling and coordinating work, would be highly advantageous.
• Experience in administration or coordination experience
• Accounts background would be highly advantageous
• Strong organisational skills and attention to detail
• Confident communication and a proactive approach
• Comfortable using Microsoft Office and accounting systems
• Ability to juggle priorities and stay calm under pressure
• A positive attitude and willingness to jump in wherever needed

Why InterGroup?

At InterGroup, support roles are valued because they keep everything moving. You’ll be trusted to take initiative, solve problems, and help our operations team perform at their best every day.

If you’re ready for a role where every day brings something different, we’d love to hear from you.

Since its inception over 40 years ago, InterGroup have become one of the leading infrastructure and industrial services specialists in New Zealand. We are nationwide, predominantly undertaking work for local government, central government agencies and industry. This includes a solid portfolio of projects comprising an enviable record of successfully working in close collaboration with our clients and supply chain.

We are manaaki tangata, we will care for the people. Safety is paramount in all of our operations, combined with a real focus to meet customers and community needs. It is our intention that our people go home safely every day, and our aim is a zero TRIFR. We continue to invest in the futures of our staff, their skills, safety and well-being; and that all customers are safe around any works we undertake on the network. We are kaitiaki, we have a guardian and stewardship role for natural resources. Our responsibility is to manaaki (care for) these resources in an environmentally sustainable way.