Dynamic Operations Support Coordinator

InterGroup; Dunedin; On-site; NZD 52,000 - 78,000; Full time

Job summary

InterGroup in Dunedin, New Zealand is seeking a proactive administrator to support our operations team and keep daily work running smoothly. You will coordinate scheduling,Dispatching jobs, process invoicing, and manage compliance documents within a busy infrastructure and industrial services environment.

This role emphasizes strong organisational skills, accuracy, and clear communication as you juggle priorities and respond to changing daily needs.

Qualifications

• Experience in operational support and coordinating work.
• Experience in administration or coordination roles.
• Accounts background is advantageous.
• Strong organisation and attention to detail.
• Confident communication and proactive approach.
• Comfortable with Microsoft Office and accounting systems.
• Ability to juggle priorities and stay calm under pressure.
• Positive attitude and energy to support a team.

Responsibilities

• Plan daily operations and respond to incoming jobs with efficient dispatch.
• Manage timesheets and track people and plant movements for invoicing.
• Process invoicing for all jobs.
• Raise purchase orders and keep the branch running smoothly.
• Maintain up-to-date compliance records including training and safety docs.
• Be the first point of contact for office queries and day-to-day support.
• Maintain accurate systems, records and databases.
• Support the operations team with day-to-day administration.

Skills

Operational support

Administration

Coordination

Accounts background

Organisational skills

Attention to detail

Communication

Microsoft Office

Accounting systems

Tools

Microsoft Office

Accounting software

Job description

InterGroup in Dunedin, New Zealand is seeking a proactive administrator to support our operations team and keep daily work running smoothly. You will coordinate scheduling,Dispatching jobs, process invoicing, and manage compliance documents within a busy infrastructure and industrial services environment.

This role emphasizes strong organisational skills, accuracy, and clear communication as you juggle priorities and respond to changing daily needs.