Onsite Events & Experience Coordinator

Aotearoa New Zealand Association of Social Workers; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Canon Business Services in Auckland CBD is seeking an experienced Events Administrator to join on site and support planning, coordination and delivery of corporate events, leadership meetings, and engagement activities. You will manage bookings, registrations, venues, catering, AV, and liaise with internal stakeholders and suppliers.

You’ll lead a small onsite team, oversee event logistics, track budgets, and contribute to continuous improvement of workplace experiences.

Qualifications

• Minimum 2 years' experience in events administration, hospitality, workplace services, customer service or administration.
• Experience coordinating multiple events, bookings and logistical requirements simultaneously.
• Strong stakeholder management skills with the ability to build relationships at all levels.

Responsibilities

• Coordinate event bookings, schedules and calendars across multiple locations.
• Support the planning and delivery of corporate events, meetings, training sessions and engagement activities.
• Lead and support the Events Coordinator, Auckland Concierge and Barista team.
• Manage attendee registrations, invitations and event communications.
• Coordinate venue setups, catering, AV requirements and event logistics.
• Build strong relationships with internal stakeholders, suppliers and service providers.
• Process purchase orders, invoices and event-related financial administration.
• Prepare reports, track event performance and support continuous improvement initiatives.
• Ensure event activities meet health, safety and compliance requirements.

Skills

Event coordination

Stakeholder management

MS Office

Attention to detail

Vendor management

Tools

Microsoft Office

Job description

Canon Business Services in Auckland CBD is seeking an experienced Events Administrator to join on site and support planning, coordination and delivery of corporate events, leadership meetings, and engagement activities. You will manage bookings, registrations, venues, catering, AV, and liaise with internal stakeholders and suppliers.

You’ll lead a small onsite team, oversee event logistics, track budgets, and contribute to continuous improvement of workplace experiences.