Event Sales Coordinator

The Hotel Britomart; Auckland; Hybrid; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Team meals

Uniform and dry-cleaning support

Accommodation discounts

Food and beverage discounts

Learning and development opportunities

Career growth opportunities

Job summary

The Hotel Britomart in Auckland is seeking an Event Sales Coordinator to support our MICE and events business from enquiry through invoicing. You’ll prepare proposals, contracts, BEOs, floor plans and documentation while keeping clients informed, cared for and confident at every stage.

Work closely with Sales, F&B, kitchen, reservations and operations to ensure events reflect our thoughtful service and attention to detail. NZ working rights required.

Qualifications

• Minimum 12 months’ experience in events or a related client-facing role.
• Warm, polished and professional communication style required.
• Strong organisation, time management and attention to detail.
• Ability to coordinate multiple stakeholders and details simultaneously.

Responsibilities

• Welcome and manage event enquiries with care and timely follow-up.
• Prepare proposals, contracts, BEOs, menus and floor plans.
• Support site inspections and client meetings to showcase spaces and service.
• Coordinate event details with Food & Beverage, operations and suppliers.
• Maintain client and event information in hotel systems and Salesforce.
• Assist invoicing, pre-payment, reconciliation and post-event follow up.

Skills

Event coordination

Client relations

Organization

Communication

Time management

Tools

Salesforce

Protel

Job description

AtThe Hotel Britomart, every event is an opportunity to create a thoughtful,memorable experience. We’re looking for a warm, organised and detail-focusedEvent Sales Coordinator to help bring meetings, conferences, private dining andspecial occasions to life in one of Auckland’s most distinctive luxury boutiquehotels.

Setin the heart of the Britomart precinct, our hotel is known for considereddesign, genuine hospitality, sustainability and a strong sense of place. Thisrole would suit someone who enjoys building trusted client relationships,bringing calm to the details, and working alongside a close-knit team todeliver beautifully hosted events.

Aboutthe role

AsEvent Sales Coordinator, you’ll support our MICE and events business from firstenquiry through to final invoicing. You’ll prepare proposals, contracts,Banquet Event Orders, floor plans and event documentation, while helpingclients feel informed, cared for and confident at every stage. Working closelywith our Sales, Food & Beverage, kitchen, reservations and operationsteams, you’ll help ensure each event reflects the thoughtful service andattention to detail The Hotel Britomart is known for.

Keyresponsibilities

• Welcome and manage event enquiries with care, professionalismand timely follow-up.
• Prepare thoughtful proposals, quotes, contracts, BEOs, menus,seating plans, run sheets and floor plans.
• Support site inspections, familiarisation visits and clientmeetings that showcase our spaces and service style.
• Coordinate event details with Food & Beverage,operations, reservations, kitchen and trusted external suppliers.
• Maintain accurate client, account and event information inSalesforce and hotel systems.
• Support invoicing, pre-payment, reconciliation and post-eventfollow up.
• Nurture strong client relationships and help createopportunities for repeat businAt least 12 months’ experience in events, hospitality, hoteloperations, sales coordination or a similar client-facing role.
• A warm, polished and professional communication style.
• Strong organisation, time management and attention to detail.
• A calm, proactive approach and the ability to bring peopleand details together.
• Confidence using Microsoft Office; experience withSalesforce, Protel or sales and catering systems is an advantage.
• Flexibility to work weekdays and weekends when business needsrequire.
• Valid New Zealand working rights.
• A special opportunity to grow your events career within aluxury boutique hotel in Auckland’s vibrant Britomart precinct.
• A thoughtful, supportive team culture where genuinehospitality is valued.
• Exposure to beautifully hosted meetings, conferences, privatedining and bespoke events.
• Learning, development and career growth opportunities.
• Team meals, uniform and dry-cleaning support.
• Accommodation, food and beverage discounts for team members,friends and family.
• Reward and recognition initiatives that celebrate greatservice and contribution.

Aboutyou

• At least 12 months’ experience in events, hospitality, hoteloperations, sales coordination or a similar client-facing role.
• A warm, polished and professional communication style.
• Strong organisation, time management and attention to detail.
• A calm, proactive approach and the ability to bring peopleand details together.
• Confidence using Microsoft Office; experience withSalesforce, Protel or sales and catering systems is an advantage.
• Flexibility to work weekdays and weekends when business needsrequire.
• Valid New Zealand working rights.

Whatwe offer

• A special opportunity to grow your events career within aluxury boutique hotel in Auckland’s vibrant Britomart precinct.
• A thoughtful, supportive team culture where genuinehospitality is valued.
• Exposure to beautifully hosted meetings, conferences, privatedining and bespoke events.
• Learning, development and career growth opportunities.
• Team meals, uniform and dry-cleaning support.
• Accommodation, food and beverage discounts for team members,friends and family.
• Reward and recognition initiatives that celebrate greatservice and contribution.

Closing Date: Saturday, 19 September 2026