Onsite Events Lead: Planning & Logistics

Canon New Zealand; Auckland; On-site; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Flexible working arrangements

Inclusive culture

Job summary

Canon Business Services based in Auckland CBD is seeking an Events Administrator to support planning, coordination and delivery of corporates events, leadership meetings and employee engagements. You will report to the Service Delivery Manager and lead a small on-site team to ensure seamless experiences for attendees.

Join a collaborative environment, manage bookings, registrations, venue logistics, catering and AV, while upholding health and safety compliance.

Qualifications

• Minimum 2 years' experience in events administration or related field.
• Experience coordinating multiple events and logistics.
• Strong stakeholder management and relationship-building skills.
• Excellent organisational skills with attention to detail.
• Experience with suppliers, contractors and service providers.
• Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Coordinate event bookings, calendars across locations.
• Plan and deliver corporate events, meetings and engagement activities.
• Lead the Auckland Concierge and Barista team.
• Manage registrations, invitations and event communications.
• Oversee venue setups, catering, AV and logistics.
• Liaise with internal stakeholders, suppliers and service providers.
• Process purchase orders and event-related financial administration.
• Prepare reports and track event performance.
• Ensure health, safety and compliance requirements.
• Provide operational support and backup for the Operations Manager.

Skills

Event coordination

Stakeholder management

Organisational skills

Problem solving

Time management

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Canon Business Services based in Auckland CBD is seeking an Events Administrator to support planning, coordination and delivery of corporates events, leadership meetings and employee engagements. You will report to the Service Delivery Manager and lead a small on-site team to ensure seamless experiences for attendees.

Join a collaborative environment, manage bookings, registrations, venue logistics, catering and AV, while upholding health and safety compliance.