On-Site Facilities Coordinator – Wellington

cw; Wellington; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Life insurance

Income protection

Medical cover

Learning & development

Career progression

Team culture

Diverse portfolio clients

Job summary

Cushman & Wakefield in Wellington is seeking a proactive Facilities Coordinator to support daily facilities management for government and commercial clients. This on-site role involves coordinating maintenance, engaging with contractors, and ensuring services meet high standards across a diverse portfolio.

You will build strong relationships with stakeholders, manage records and invoices, and help drive efficiencies in a fast-paced environment while contributing to client satisfaction and

Qualifications

• Around 1 year of experience in facilities coordination or similar role.
• Strong organisational and administrative skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and customer service skills.
• Confidence working with contractors, suppliers, and internal stakeholders.
• Experience with invoicing, purchase orders, and work order systems (e.g., JDE).
• Legal right to work in New Zealand.

Responsibilities

• Coordinate day-to-day facilities and maintenance activities.
• Liaise with contractors, suppliers, clients, and internal teams.
• Monitor service delivery against KPIs and contract requirements.
• Manage work orders, service requests, and escalations.
• Support contractor onboarding, accreditation, and compliance.
• Maintain accurate records and client files.
• Assist with invoicing and WIP management and inquiries.
• Prepare reports and operational data as required.
• Support planned and reactive maintenance programmes.
• Contribute to continuous improvement initiatives.

Skills

Facilities coordination

Contractor liaison

Communication skills

Organisational skills

Customer service

Microsoft Office

Tools

Excel

Word

Outlook

JDE

Job description

Cushman & Wakefield in Wellington is seeking a proactive Facilities Coordinator to support daily facilities management for government and commercial clients. This on-site role involves coordinating maintenance, engaging with contractors, and ensuring services meet high standards across a diverse portfolio.

You will build strong relationships with stakeholders, manage records and invoices, and help drive efficiencies in a fast-paced environment while contributing to client satisfaction and