Attendance Officer and Relief Coordinator

Rangi Ruru Girls' School; Christchurch; Sur place; NZD 50 000 - 65 000; Plein temps

Résumé du poste

Rangi Ruru Girls’ School is seeking an organised Attendance Officer and Relief Coordinator to join our Operations Team. This term-time only, full-time role involves accurate attendance monitoring and coordinating daily relief staffing to support teaching and learning.

You will work with whānau, students, staff and leadership, using FACTS and Schoolbox to maintain records, monitor trends and coordinate coverage.

Qualifications

• Experience in school operations or attendance is preferred.
• Excellent organisational and communication skills.
• Comfortable using school information systems.
• Ability to handle sensitive information with discretion.

Responsabilités

• Manage student attendance records, communications, and reporting.
• Follow up unexplained absences with whānau and staff.
• Monitor attendance trends and escalation of concerns.
• Coordinate daily teacher relief and external relievers when needed.
• Maintain records of absences, relief allocations, and staffing costs.

Connaissances

Organised

Attention to detail

Communication

Digital systems

Outils

FACTS

Schoolbox

Description du poste

Rangi Ruru Girls’ School is a high-achieving and innovative school for young women. It caters for day and boarding students from Years 7–13.

About the Role

We are seeking an organised, proactive, and highly detail-orientedAttendance Officer and Relief Coordinator to join our Operations Team. This term-time only, full-time position (37.5 hours per week)

This pivotal role is responsible for the effective management of student attendance and the coordination of daily relief staffing across the school. You will play an important role in supporting student wellbeing and engagement through the accurate monitoring of attendance data while ensuring teaching and learning programmes continue seamlessly when staff are absent.

Working closely with whānau, students, teaching staff, Deans, Heads of Learning Areas (HOLAs), and school leadership, you will utilise FACTS and Schoolbox to maintain accurate records, manage communications, monitor attendance trends, and coordinate daily relief cover.

Key Responsibilities

• Manage student attendance records, communications, and reporting through FACTS and Schoolbox.
• Follow up unexplained absences and liaise with students, whānau, deans, and staff regarding attendance matters.
• Monitor attendance trends and escalation concerns where appropriate.
• Coordinate and allocate daily teacher relief, including arranging external relievers when required.
• Maintain accurate records relating to teacher absences, relief allocations, and staffing costs.

We’re Looking for Someone Who Is

• Highly organised with exceptional attention to detail and accuracy.
• An effective communicator who can build positive relationships with staff, students, and whānau.
• Confident using digital systems and databases, preferably including FACTS and Schoolbox.
• Able to manage sensitive information with discretion and professionalism.
• Proactive, adaptable, and able to remain calm while managing competing priorities.

If you're excited to play a key role in supporting student wellbeing and ensuring the smooth day-to-day operation of our school, we'd love to hear from you.

Applications close: Monday 30 November at 5pm
Commencing: January 2027