Reception & Student Services Administrator

John Paul II High School, Inc.; Greymouth; On-site; NZD 43,000 - 65,000; Full time

Job summary

John Paul II High School, Inc. is seeking a Reception & Student Services Administrator to join our busy school office. This frontline role supports students, families and the wider community with warmth and professionalism.

The position runs 8:30-3:30, Monday to Friday, during term time. You will connect people to the right staff, maintain records, and contribute to the life and culture of the school.

Qualifications

• Front desk experience or receptionist background is preferred.
• Excellent written and verbal communication skills.
• High literacy and strong attention to detail.
• Calm, organised approach with ability to juggle priorities in a busy school office.
• Strong digital skills and ability to learn school systems quickly.

Responsibilities

• Serve as first point of contact for students, families, visitors and staff.
• Manage phone and email inquiries with warmth and professionalism.
• Update student records in the KAMAR Student Management System.
• Produce and manage the fortnightly digital school newsletter.
• Handle general school office administration including data entry and record keeping.
• Support events such as Prizegiving and liaise with parents and external providers.

Skills

People skills

Communication skills

Literacy

Job description

Reception & Student Services Administrator

We are seeking a warm, professional and highly organised Receptionist & Student Services Administrator to join our busy school office team. This is a key frontline role and the first point of contact for students, families, visitors and the wider community.

If you take pride in presenting yourself professionally, enjoy working with people, and thrive in a fast-paced, purpose-driven environment, this could be the role for you.

About the Role

Working as part of a talented and supportive administration team, you will play a vital role in ensuring the smooth day-to-day operation of the school office. You will connect people to the right staff, support students and families, and contribute to the life and culture of our school. Please note this role is from 8:30-3:30 Monday-Friday, term time only.

Key Responsibilities

Act as the first point of contact for the school – welcoming visitors and managing phone and email enquiries with warmth and professionalism

Maintain a polished phone manner, professional presentation, and excellent written communication

Providestudent services administration, including updating student records, health and sensitive information using the KAMAR Student Management System

Produce and manage the fortnightly digital school newsletter

General school office administration, including correspondence, data entry and record keeping

Support key school events and celebrations, e.g. Prizegiving

Liaise with parents, families, local businesses and external providers

Manage the school uniform shop

Work with website developers to ensure the school website is current and accurate

Order and manage awards, badges and purchases for school events

Assist with the purchase and administration of student devices through Toki Pounamu

Uphold privacy, confidentiality and discretion at all times

Support colleagues to ensure the school office operates smoothly and efficiently

About You

You will bring:

Excellentpeople and communication skills, both written and verbal

High levels of literacy and attention to detail

A calm, organised approach and the ability to juggle competing priorities

Confidence working in a busy, student-focused environment

Strong digital skills and the ability to learn school systems quickly

Professional presentation and pride in representing the school

A collaborative mindset and enjoyment of being part of a team

Respect for confidentiality and a strong sense of integrity

Alignment with the values and special character of a Catholic school

At our school, all staff contribute to a culture shaped by our LIGHT Values:

Learning – supporting students and staff through accurate, timely and professional administration

Integrity – working with discretion, confidentiality and honesty, particularly with sensitive student and family information

Guardianship – caring for people, resources and systems entrusted to us, including student records and school processes

Hauora – contributing to a welcoming, calm and supportive front office environment that supports wellbeing

Truth – communicating clearly, respectfully and accurately with students, families, colleagues and the wider community

This role is central to living out these values, as the school’s first point of contact and a trusted support for students, families and staff.

Please note: we reserve the right to appoint at any point during the advertising period.

Why Join Us?

Be part of a welcoming, values-driven school community

Work in a varied and meaningful role that supports students, families and staff

Join a collegial, skilled administration team

Make a genuine contribution to the life of a Catholic secondary school