Office Administrator

Ultimate Care Group Ltd; Auckland; Presencial; NZD 55.000 - 65.000; Jornada completa

Descripción de la vacante

Ultimate Care Group Ltd in Auckland is seeking a highly organised Office Administrator to join our Alden Head Office at Viaduct Harbour. This full-time role (40 hours per week) supports our people and keeps the office running smoothly.

You will be the friendly first point of contact for visitors and staff, manage reception duties, handle emails and enquiries, and provide accurate administrative support. A proactive, detail‑oriented, customer‑focused attitude and the ability to prioritise will

Formación

• Previous administration experience is essential.
• Strong written and verbal communication skills.
• Excellent organisation and time management.
• Friendly, professional and customer-focused approach.
• Ability to manage competing priorities and meet deadlines.
• High attention to detail and accuracy.
• Team-oriented with a collaborative attitude.
• Rights to work in New Zealand is essential.

Responsabilidades

• Be the friendly first point of contact for visitors and staff.
• Provide practical support and contribute to a positive team environment.
• Manage reception duties including phone calls, emails and enquiries.
• Provide accurate and timely administrative support.
• Keep the office organised, professional and welcoming.
• Coordinate supplies, deliveries and day-to-day office needs.
• Support documentation, data entry and general administration.

Conocimientos

Administration experience

Microsoft Office

Communication skills

Customer-focused

Prioritisation

Attention to detail

Team player

New Zealand work rights

Descripción del empleo

Office Administrator | Full Time (40 hours a week)/ Based at our Alden Head Office in the Viaduct Harbour in Auckland

Alden is a privately owned specialist aged care provider offering rest home, hospital and dementia-level care across 20 residential facilities throughout New Zealand. Our name means "old friend," and that philosophy guides everything we do. We believe great care starts with genuine relationships, trust and respect. Every day, we work to ensure our residents feel valued, supported and at home.

About the Role

We're looking for a highly organised, proactive and hands-on Office Coordinator to manage the office, support our people, and create a welcoming, well-organised workplace where everyone can do their best work.

We're looking for someone who takes pride in creating a professional and welcoming environment. You'll be the person who notices what needs doing, keeps things organised, and helps ensure our office runs smoothly day to day.

If you're the type of person who loves being one step ahead, thrives on variety, and takes satisfaction in keeping everything running seamlessly behind the scenes, we'd love to hear from you.

Key Responsibilities

• Be the friendly first point of contact for visitors, employees and external stakeholders
• Provide practical support whenever needed and contribute to a positive team environment
• Manage reception duties including phone calls, emails and enquiries
• Provide accurate and timely administrative support
• Ensure the office remains organised, professional, well-stocked and welcoming
• Coordinate suppliers, couriers, deliveries and day-to-day office requirements
• Take ownership of shared spaces and office facilities, ensuring everything runs smoothly
• Assist with documentation, data entry and general administration

Skills and Experience

To be successful in this role, you'll bring a positive attitude, strong organisational skills and a willingness to jump in and help wherever needed. You'll also have:

• Previous administration experience
• Strong Microsoft Office skills
• Excellent written and verbal communication skills
• A friendly, professional and customer-focused approach
• The ability to manage competing priorities and meet deadlines
• High attention to detail and accuracy
• A collaborative, team-first attitude
• Rights to work in New Zealand is essential

If you're someone who enjoys keeping things organised, takes pride in a job well done, and loves being the person who helps everything run smoothly, we'd love to hear from you.