Office Administrator - Mandarin Speaker

Kolin Construction Limited; Upper Harbour; On-site; NZD 70,000 - 85,000; Full time

Job summary

Kolin Construction Limited is seeking a dedicated administrator to support day-to-day office operations in Auckland. You will manage records for the company, staff, suppliers, subcontractors and projects, and assist with compliance and project documentation.

The role emphasizes document control, training records, and HSEQ support. A Mandarin speaker with strong English communication is required, and the position offers a stable, full-time opportunity in a dynamic construction environment.

Qualifications

• Minimum 3 years' administration experience.
• Experience in construction, engineering, property or project-based industry advantageous.
• Strong organisational and document-control skills.
• High level of attention to detail and accuracy.
• Proficient in Microsoft Word, Excel and Outlook.
• Mandarin speaker required; near-native or professional English communication.

Responsibilities

• Manage general day-to-day office administration.
• Maintain accurate company, staff, supplier, subcontractor and project records.
• Manage document filing, registers, trackers and document control.
• Assist with staff onboarding, offboarding and employment documentation.
• Maintain training records, licences, certifications and expiry dates.
• Support Health & Safety documentation, including inductions and training records.
• Support management with reports, correspondence, and internal documentation.
• Assist with project administration and close-out documentation.

Skills

Administrative tasks

Document control

Multitasking

Communication

Attention to detail

Tools

MS Word

MS Excel

MS Outlook

Job description

This is a full-time, long-term Auckland-based administration role supporting general day-to-day office operations across a construction business. You will manage company, staff, supplier, subcontractor and project records, maintain document filing and control systems, and provide administrative support across compliance, health and safety, and project documentation.

Key responsibilities

Manage general day-to-day office administration

Maintain accurate company, staff, supplier, subcontractor and project records

Manage document filing, registers, trackers and document control

Assist with staff onboarding, offboarding and employment documentation

Maintain training records, licences, certifications and expiry dates

Follow up outstanding documents and actions with internal staff and project teams

Assist with project administration and project close-out documentation

Maintain supplier and subcontractor compliance records

Support management with reports, correspondence, forms and internal documentation

Support Health & Safety documentation, including inductions, toolbox records, pre-starts, training records, incident records and corrective-action tracking

About you

Minimum 3 years' relevant administration experience

Experience in construction, engineering, property or another project-based industry is an advantage, but not essential.

Strong administrative, organisational and document-control skills

High level of attention to detail and accuracy

Strong follow-up skills and ability to manage multiple priorities

Confident dealing with staff, subcontractors, suppliers and external parties

Strong Microsoft Word, Excel and Outlook skills

Must have valid New Zealand work rights

Near-native or professional-level English communication skills, both written and spoken + Mandarin Speaker

Salary of $70,000–$85,000 per annum, depending on experience and capability

Full-time, long-term position

Stable Auckland-based role

Exposure to a range of residential, commercial and education-sector construction projects

Opportunity to develop further into office operations, compliance, HSEQ or project administration depending on experience and capability

Supportive team environment