Administration Officer at Metro Plumbing Ltd

Metro Plumbing Ltd; Auckland; Sur place; NZD 52 000 - 60 000; Plein temps

Avantages offerts par ce poste

Free drinks

Free food

Visa sponsorship

Résumé du poste

Metro Plumbing Ltd in Auckland seeks an Administration officer to oversee end-to-end office administration, local fleet and tool inventory, HR admin support, and compliance certification. You will liaise between site workers, management, service providers, and clients to ensure smooth operations.

The role requires 1-4 years in administration or logistics, fluent English and Chinese, NZ vehicle compliance knowledge, and Excel/Sheets proficiency.

Qualifications

• 1-4 years of admin/ops/logistics experience in construction or plumbing.
• Fluent in English and Chinese (spoken and written).
• Knowledge of NZ vehicle compliance, insurance procedures, and trade certification.
• Proficient in Microsoft Excel/Google Sheets for tracking.

Responsabilités

• Inventory & Purchasing: monitor tool inventory, track consumption, perform stock replenishment with cost control.
• Tool Allocation: equip new hires and update tools per project needs.
• Maintenance & Warranties: manage tool repairs, track warranties, procure spare parts.
• Audits & Return Check-Ins: conduct tool check-ins and semi-annual site audits.
• Onboarding & Leave Tracking: send welcome emails, track leave, log training and results.
• PPE Management: restock and issue PPE like boots, glasses, hard hats.
• Office Procurement: manage supplies, seasonal purchasing, and event planning.

Connaissances

Bilingual EN/CN

Inventory mgmt

Procurement

Fleet management

Office admin

Vendor liaison

Outils

Excel/Google Sheets

Description du poste

Job Overview

We are looking for a proactive, detail-oriented, and highly organized Administration officer to join our team. In this role, you will oversee end-to-end office administration, local fleet management , tool \& inventory control, HR administrative support, and compliance certification. You will act as a key liaison between site workers, management, local service providers, and clients.

Key Responsibilities

• Inventory & Purchasing: Monitor tool inventory, track consumption/usage, and perform stock replenishment with a strong emphasis on cost control and high value-for-money sourcing.
• Tool Allocation: Equip new hires according to their team requirements, and issue new/updated tools to existing staff based on project needs.
• Maintenance & Warranties: Manage power tool repairs, track warranty periods, issue temporary loaner tools, and procure spare parts for out-of-warranty tools.
• Audits & Return Check-Ins: Conduct thorough tool check-ins and condition inspections upon employee resignations, and perform bi-annual site audits of all tools held by technicians/tradespeople.
• Onboarding & Leave Tracking: Send welcome emails to new employees. Manage staff leave (annual/sick leave), log training and exam results, notify management/staff regarding low test scores, and ensure supervisor feedback and signatures are collected.
• PPE Management: Monitor, restock, and issue site PPE (safety boots, safety glasses, hard hats).
• Office Procurement: Manage office supplies, seasonal purchasing, weekly supermarket restocks, small material orders, and assist with annual party/team-building planning.

Requirements

• Experience: 1-4 years of experience in administration, operations, fleet management, or logistics within the construction, MEP, or plumbing sector.
• Language Skills: Excellent bilingual communication skills in English and Chinese (verbal and written) to seamlessly liaise with English-speaking mechanics, brokers, and suppliers as well as internal teams.
• Local Knowledge: Strong familiarity with New Zealand vehicle compliance (WOF, COF, Rego), insurance procedures, and trade certification processes.
• Software: Proficient in Microsoft Excel / Google Sheets for tracking tables, registers, and cost records.

Compensation

• Legal Visa in NZ Pay: $25.00 - $28.00 per hour
• Expected hours: 35.0 - 45.0 per week

Benefits

• Free drinks
• Free food
• Visa sponsorship

Work Location

• In person