Life & Faith Curriculum Leader

Wesley College; Auckland; In loco; NZD 44.000 - 50.000; Tempo pieno

Vantaggi offerti da questo lavoro

On-site work

Regular hours

Descrizione del lavoro

Ocean Concrete (LG Home Trading Limited) is seeking an Office Manager to organise and control office functions, systems and resources. The role involves coordinating administration, scheduling, procurement, financial administration, HR and health and safety functions.

Successful applicants will have a relevant degree or at least three years' experience in office management, plus strong writing, reporting and stakeholder communication skills. Mandarin is useful but not essential.

Competenze

• Excellent written and verbal communication.
• Strong organizational and reporting skills.
• Ability to manage multiple priorities and deadlines.
• Experience in office administration or management roles.
• Knowledge of health and safety records and compliance.

Mansioni

• Plan, review and manage day-to-day office services and procedures.
• Allocate staff time, workspace and resources to support sales, dispatch, operations and accounts.
• Supervise onboarding, training, and payroll information.

Conoscenze

Independent work

Office management

Organization

Coordination

Customer service

Communication

Documentation

Problem solving

Formazione

Bachelor's degree in management or related field

Descrizione del lavoro

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The position works closely with directors and management and provides coordination across office administration, customer service, scheduling, procurement, financial administration, human resources and health and safety functions.

Main Tasks:

• Office administration and daily office operations
• Customer, supplier and contractor communication
• Quotations, invoices and purchase orders
• Job scheduling and field-team coordination.
• Accounts administration and payroll support.
• Management reporting and operational information
• Office procedures and process improvement

Responsibilities

• Customer enquiries and communications.
• Work orders and job progress records.
• Customer, supplier and contractor communication.
• Procurement and inventory requirements.
• Employee and HR Administration
• Health and safety administration and records.

Job Requirements

• Ensure administrative tasks and records are completed accurately and on time.
• Maintain effective communication between customers, management, suppliers and field teams
• Support timely procurement and availability of materials.
• Maintain accurate employee, financial and health and safety records.
• Identify and elevate operational issues requiring management attention.
• Continually identify practical opportunities to improve administrative and operational efficiency.

Skills and Knowledge

• Ability to work independently and take responsibility for assigned functions.
• Strong office and operational management skills.
• Excellent organisational and coordination.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and competing deadlines
• Knowledge of accounts payable and receivable administration
• Strong record keeping and documentation skills.
• Problem solving and decision making skills.
• Ability to communicate effectively with internal and external stakeholders
• Ability to identify and implement improvements to administrative and operational processes

Remuneration: $35 per hour
Working Hours: 8:00 AM – 5:00 PM, Monday – Friday
40 hours per week

LG Home Trading Limited, trading as Ocean Concrete, supplies high-quality concrete to the New Zealand building industry. We are seeking an Office Manager to organise and control our office functions, administrative systems and office resources.

Employment type: permanent, full-time, 30 – 40 hour per week

Days required: Monday to Friday

Pay: $32 -$36 per hour

Your duties will include:

• Plan, review and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other office resources to support sales, dispatch, operations and accounts.
• Assign and monitor administrative work, supervise and coordinate employee onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices, expense records and documents required by the accountant.
• Liaise with customers, suppliers, service providers, professional advisers and public authorities to coordinate office business and resolve administrative issues.
• Maintain office equipment, supplies and service contracts, and arrange repairs or replacement when required.
• Prepare business correspondence, meeting notes, internal notices and procedural documents.
• Maintain health and safety, privacy, personnel and compliance records; prepare management reports; and improve systems to meet legal and company requirements.

Successful applicants will have:

• A relevant degree (or higher) in management, business/public administrator or law
• or
• at least three years of relevant experience in office management or administration or secretary
• Strong business writing, reporting and stakeholder communication skills.
• Sound judgement and discretion.
• Great work ethic and a hard-working attitude
• Excellent attention to details
• Mandarin is useful but not essential.