Senior Health And Safety Manager

HEB Construction; Auckland; On-site; NZD 75,000 - 79,000; Full time

Job summary

Auckland City A2Z Security in Auckland CBD is seeking an experienced Office Manager to lead a busy office and administrative team. You will report to Directors and implement structured systems to support fast‑moving operations.

You will oversee budgeting, payroll inputs, invoicing, records and compliance, while building efficient workflows with a small team. The role is hands‑on, requires organisational flair and clear communication. This role will start 11th January 2027.

Qualifications

• A diploma (NZQF Level 5–6) or higher qualification, or at least 3 years' experience in office management or senior administration
• Proven experience supervising staff and managing administrative operations, budgets and records
• Strong organisational, communication and problem‑solving skills

Responsibilities

• planning, coordinating and reviewing office services and procedures, and setting priorities and service standards
• supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance
• developing and implementing office policies, procedures and record‑keeping systems
• managing the office budget, expenditure and procurement of equipment, supplies and services
• overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant
• maintaining employee records, including licensing and training records
• ensuring compliance with health and safety, employment and privacy obligations
• coordinating with operations management on staffing schedules and client requirements
• preparing reports and advising the Directors on office performance, resourcing and improvements

Skills

Office management

Staff supervision

Organization

Communication

Problem-solving

Education

NZQF Level 5–6 diploma or higher

Tools

Microsoft Office

Payroll software

Job description

Office Manager

Auckland City A2Z Security

Posted 4 days ago

Job Description

Take charge of a busy and growing office in the heart of Auckland CBD. This is a hands‑on leadership role for someone who enjoys bringing structure to fast‑moving operations, building efficient systems and getting the best from a small but capable team. You'll work closely with the Directors and have real influence over how the office runs. If you're an organised, confident leader with solid management experience, we'd love to hear from you.

About the role
We're looking for an experienced Office Manager to run our office operations and administrative team, reporting to the Directors.

Responsibilities

• planning, coordinating and reviewing office services and procedures, and setting priorities and service standards
• supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance
• developing and implementing office policies, procedures and record‑keeping systems
• managing the office budget, expenditure and procurement of equipment, supplies and services
• overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant
• maintaining employee records, including licensing and training records
• ensuring compliance with health and safety, employment and privacy obligations
• coordinating with operations management on staffing schedules and client requirements
• preparing reports and advising the Directors on office performance, resourcing and improvements

What you'll need

• A diploma (NZQF Level 5–6) or higher qualification, or at least 3 years' experience in office management or senior administration
• Proven experience supervising staff and managing administrative operations, budgets and records
• Strong organisational, communication and problem‑solving skills

Nice to have

• Experience with Microsoft Office and accounting or payroll software

Pay and hours

• $36.00 – $38.00 per hour, depending on experience

The Business Relationships Manager is responsible for managing and strengthening relationships with clients, professional partners, suppliers, and other external stakeholders, while coordinating effectively with internal teams. The role also provides support for day‑to‑day office management and business administration.

This role will start 11th January 2027.

Key Responsibilities

• Develop and maintain strong relationships with clients, business partners, and external stakeholders.
• Act as a key liaison between external stakeholders, partners, management, and internal teams.
• Coordinate meetings, communications, follow‑ups, and business activities.
• Support client engagement, business development, networking, and events.
• Identify opportunities to improve stakeholder relationships and business performance.
• Coordinate office administration, suppliers, facilities, and general office requirements.
• Assist management with projects, events, and other operational matters.
• Maintain a professional, efficient, and welcoming office environment.

Skills & Experience

• Experience in relationship management, business development, professional services, or office management.
• Excellent communication, interpersonal, and organisational skills.
• Strong ability to coordinate multiple stakeholders and priorities.
• Professional, proactive, and commercially minded.
• Strong attention to detail and ability to work independently.

The position works closely with directors and management and provides coordination across office administration, customer service, scheduling, procurement, financial administration, human resources and health and safety functions.

Main Tasks:

• Office administration and daily office operations
• Customer, supplier and contractor communication
• Quotations, invoices and purchase orders
• Job scheduling and field‑team coordination.
• Accounts administration and payroll support.
• Management reporting and operational information
• Office procedures and process improvement

Responsibilities

• Customer enquiries and communications.
• Work orders and job progress records.
• Customer, supplier and contractor communication.
• Procurement and inventory requirements.
• Employee and HR Administration
• Health and safety administration and records.

Job Requirements

• Ensure administrative tasks and records are completed accurately and on time.
• Maintain effective communication between customers, management, suppliers and field teams
• Support timely procurement and availability of materials.
• Maintain accurate employee, financial and health and safety records.
• Identify and escal…