Student Centre & Wellbeing Admin Coordinator

Nztest; Auckland; In loco; NZD 44.000 - 50.000; Tempo pieno

Descrizione del lavoro

LG Home Trading Limited, trading as Ocean Concrete, is seeking an experienced Office Manager in Auckland CBD to organise and control our office functions, systems and resources.

The role requires a diploma or 3+ years' experience in office management, with strong writing, reporting, and stakeholder communication skills. The position is permanent, full-time (30–40 hours/week) with a Monday–Friday schedule and a pay rate of NZD 32–36 per hour.

Competenze

• Requires a diploma (NZQF Level 5–6) in management or related field or at least 3 years' experience in office management or senior administration.
• Proven experience supervising staff and managing administrative operations, budgets and records.
• Strong organisational, communication and problem-solving skills.

Mansioni

• Plan, review and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other resources to support sales, dispatch, operations and accounts.
• Supervise and coordinate onboarding, training, leave records and payroll information.

Conoscenze

Stakeholder communication

Organisational skills

Problem solving

Attention to detail

Leadership

Discretion

Formazione

Diploma (NZQF Level 5–6) in management or related field

Bachelor's degree in management, business/public administration or law

Strumenti

Microsoft Office

Payroll software

Accounting software

Descrizione del lavoro

LG Home Trading Limited, trading as Ocean Concrete, supplies high-quality concrete to the New Zealand building industry. We are seeking an Office Manager to organise and control our office functions, administrative systems and office resources.

Employment type: permanent, full-time, 30 – 40 hour per week

Days required: Monday to Friday

Pay: $32 -$36 per hour

Your duties will include:

• Plan, review and manage day‑to‑day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other office resources to support sales, dispatch, operations and accounts.
• Assign and monitor administrative work, supervise and coordinate employee onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices, expense records and documents required by the accountant.
• Liaise with customers, suppliers, service providers, professional advisers and public authorities to coordinate office business and resolve administrative issues.
• Maintain office equipment, supplies and service contracts, and arrange repairs or replacement when required.
• Prepare business correspondence, meeting notes, internal notices and procedural documents.
• Maintain health and safety, privacy, personnel and compliance records; prepare management reports; and improve systems to meet legal and company requirements.

Successful applicants will have:

• A relevant degree (or higher) in management, business/public administrator or law
• at least three years of relevant experience in office management or administration or secretary
• Strong business writing, reporting and stakeholder communication skills.
• Sound judgement and discretion.
• Great work ethic and a hard‑working attitude
• Excellent attention to details
• Mandarin is useful but not essential.

Take charge of a busy and growing office in the heart of Auckland CBD. This is a hands‑on leadership role for someone who enjoys bringing structure to fast‑moving operations, building efficient systems and getting the best from a small but capable team. You'll work closely with the Directors and have real influence over how the office runs. If you're an organised, confident leader with solid management experience, we'd love to hear from you.

About the role

We're looking for an experienced Office Manager to run our office operations and administrative team, reporting to the Directors.

Responsibilities

• planning, coordinating and reviewing office services and procedures, and setting priorities and service standards
• supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance
• developing and implementing office policies, procedures and record‑keeping systems
• managing the office budget, expenditure and procurement of equipment, supplies and services
• overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant
• maintaining employee records, including licensing and training records
• ensuring compliance with health and safety, employment and privacy obligations
• coordinating with operations management on staffing schedules and client requirements
• preparing reports and advising the Directors on office performance, resourcing and improvements

What you’ll need

• A diploma (NZQF Level 5–6) or higher qualification, or at least 3 years' experience in office management or senior administration
• Proven experience supervising staff and managing administrative operations, budgets and records
• Strong organisational, communication and problem‑solving skills

Nice to have

• Experience with Microsoft Office and accounting or payroll software

Pay and