Accounts & Administration Person

Aotearoa New Zealand Association of Social Workers; Howick; On-site; NZD 34,000 - 48,000; Part time

Job summary

FOCUS Surveillance & Electrical Limited is seeking a reliable Accounts & Administration Person to join our team on a part-time basis. You will provide essential administrative support to keep our operations running smoothly and ensure accurate financial processes.

Key duties include Xero invoicing, accounts payable/receivable, payroll administration, and maintaining orderly filing systems while supporting the Director and team in day-to-day tasks.

Qualifications

• Proven experience in an administrative role.
• Strong organisational skills with ability to manage multiple tasks.
• Excellent written and verbal communication with professional telephone manner.
• Proficiency in Microsoft Word and Excel.
• Maintain confidentiality and handle sensitive information professionally.
• Attention to detail and accuracy in administrative tasks.
• Friendly, professional demeanor and strong interpersonal skills.
• Reliability and ability to work independently or as part of a team.
• Experience with office management systems or CRM is desirable.
• Experience with Xero and Payroll Systems is mandatory.

Responsibilities

• Manage and maintain filing systems, both physical and digital.
• Manage day-to-day office administration.
• Manage Xero invoicing, accounts receivable and accounts payable.
• Prepare and send customer invoices and follow up outstanding accounts.
• Process supplier invoices and payments.
• Manage Katipolt job management and ensure jobs are kept up to date.
• Assist with quotes, job follow-ups and customer enquiries.
• Follow up leads, quotes and outstanding work.
• Manage incoming emails and phone enquiries.
• Payroll administration and timesheet processing.
• Maintain customer and supplier records.
• General office administration and document management.
• Assist with improving systems, processes and workflow across the business.
• Support the Director and wider team with day-to-day operational requirements.

Skills

Admin experience

Organisational skills

Communication

MS Word

MS Excel

Confidentiality

Attention to detail

Interpersonal skills

Reliability

CRM experience

Xero

Payroll

Tools

CRM software

Office management systems

Job description

About us

FOCUS Surveillance & Electrical Limited is a trusted provider of comprehensive surveillance and electrical solutions. We are committed to delivering high-quality services to our clients whilst maintaining a supportive and professional work environment. Our team is dedicated to excellence, reliability, and customer satisfaction.

About the role

We are seeking a reliable and organised Accounts & Administration Person to join our team on a part-time basis. This role is essential to the smooth operation of our business, providing administrative support that enables our teams to focus on delivering outstanding surveillance and electrical services to our clients. You will be the backbone of our office operations, ensuring that all administrative tasks are completed efficiently and professionally.

What you'll be doing

• Managing and maintaining accurate filing systems, both physical and digital, ensuring information is organised and easily accessible
• Managing day-to-day office administration
• Managing Xero invoicing, accounts receivable and accounts payable
• Preparing and sending customer invoices and following up outstanding accounts
• Processing supplier invoices and payments
• Managing Katipolt job management and ensuring jobs are kept up to date
• Assisting with quotes, job follow-ups and customer enquiries
• Following up leads, quotes and outstanding work
• Managing incoming emails and phone enquiries
• Payroll administration and timesheet processing
• Maintaining customer and supplier records
• General office administration and document management
• Assisting with improving systems, processes and workflow across the business
• Supporting the Director and wider team with day-to-day operational requirements

What we're looking for

• Proven experience in an administrative role or similar office support position
• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills with professional telephone manner
• Proficiency in Microsoft Office applications, particularly Word and Excel
• Ability to maintain confidentiality and handle sensitive information professionally
• Attention to detail and accuracy in all administrative tasks
• Friendly, professional demeanor with strong interpersonal skills
• Reliability and the ability to work independently as well as part of a team
• Experience with office management systems or CRM software is desirable
• Experience with Xero, Payroll Systems is a mandatory.

What we offer

• Flexible part-time working arrangements suitable for your lifestyle
• A supportive and collaborative team environment where your contribution is valued
• Opportunity to develop your administrative skills and grow within the organisation
• A safe and professional work environment
• The chance to work with a reputable company serving the Auckland community