Administration Manager

Bidfood; Hawke's Bay; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Epic staff discounts

Southern Cross health cover

Funeral benefits

Paid training and career development

Supportive team culture

Job summary

Bidfood Hawke's Bay is seeking an organised Administration Manager to oversee day-to-day administration across Accounts, HR, Payroll, Health & Safety and Food Safety for the Hawke's Bay branch. You will manage Accounts Receivable and Payable, provide HR recruitment support, coordinate safety audits, and ensure payroll processing runs smoothly.

This role requires strong organisational skills and a proactive, confidential approach.

Qualifications

• Must be highly organised with excellent attention to detail.
• Experience in HR and recruitment support.
• Proactive and able to manage multiple priorities.
• Professional, approachable and a strong communicator.
• Experience in accounts, payroll, health and safety and compliance.
• Comfortable with computer systems and quick to learn new processes.

Responsibilities

• Manage Accounts Receivable and Payable, including invoices, receipts, credits and debtor/creditor queries.
• Provide HR and recruitment support, including disciplinary meetings & paperwork.
• Act as the branch point of contact for Health & Safety, including incident investigations, hazard management, training and inspections.
• Oversee Food Safety compliance, including the Food Control Plan, audits, meetings and records.
• Manage weekly payroll processing, payroll queries and public holiday documentation
• Maintain accurate records, systems and reporting.
• Provide general administrative and management support across the branch.

Skills

Highly organised

Attention to detail

HR experience

Strong communicator

Proactive

Reliable

Computer systems proficient

Tools

Payroll software

HR systems

Job description

We're looking for an organised, proactive and people-focused Administration Manager to join our Hawke's Bay team.

This is a varied role supporting the day-to-day administration of the branch, with responsibility across Accounts, HR, Payroll, Health & Safety and Food Safety.

Key Responsibilities

• Manage Accounts Receivable and Payable, including invoices, receipts, credits and debtor/creditor queries.
• Provide HR and recruitment support, including disciplinary meetings & paperwork.
• Act as the branch point of contact for Health & Safety, including incident investigations, hazard management, training and inspections.
• Oversee Food Safety compliance, including the Food Control Plan, audits, meetings and records.
• Manage weekly payroll processing, payroll queries and public holiday documentation
• Maintain accurate records, systems and reporting.
• Provide general administrative and management support across the branch.

About You

We're looking for someone who is:

• Highly organised with excellent attention to detail.
• Confident managing multiple priorities.
• Has HR experience and able to handle HR matters calmly, professionally and confidentially.
• Professional, approachable and a strong communicator.
• Experienced in accounts, payroll, health and safety and compliance.
• Confident with computer systems and able to learn new processes quickly.
• Proactive, reliable and able to work independently.

What We Offer:

• Epic staff discounts on our huge product range
• Southern Cross health cover + funeral benefits
• Paid training and career development opportunities
• Supportive team culture within a secure, growing business

Pre-employment checks:

• Ministry of Justice check
• ACC history check