Payroll & Administration Support

Whitestone Contracting Limited; Oamaru; On-site; NZD 40,000 - 50,000; Part time

Job summary

Whitestone Contracting Limited is seeking a capable admin all-rounder for a part-time, office-based role in Oamaru. You will support payroll, contracts, compliance and general administration across several areas of the business.

Applicants should bring payroll experience with NZ legislation knowledge, high attention to detail, and strong organisation. Flexible hours and a supportive team environment are offered in this role.

Qualifications

• At least 3 years' practical payroll experience, including processing timesheets.
• Solid understanding of NZ payroll legislation, Holidays Act and compliance.
• Excellent attention to detail and ability to handle numbers and confidential information.
• Intermediate Excel skills and familiarity with payroll systems.
• Strong organisational skills and ability to manage competing priorities.

Responsibilities

• Provide backup payroll support for fortnightly processing and reporting.
• Assist with contract administration, data entry, costing information and reporting.
• Maintain Health & Safety records and documentation.
• Support HR administration including employee records and training coordination.
• Update Quality Assurance documentation and provide general office support.

Skills

Payroll experience

Attention to detail

Confidentiality

Excel

Office administration

Data entry

Organised

Tools

DataPay

RAMM

Excel

Job description

Part Time Role | Oamaru | Office Based

A little bit of everything. A role where your experience really counts.

Are you one of those people who can turn their hand to just about anything? Organised, dependable, great with detail and someone who genuinely enjoys keeping things running smoothly?

If you're looking for a rewarding part-time role where your skills are valued, your days are varied and you're part of a supportive team, this could be just what you're looking for.

At Whitestone Contracting, we're looking for a capable administration all-rounder to provide support across several key areas of our business.

Why this role?

• Enjoy variety where no two days will be quite the same, with exposure to different areas of the business.
• A great work-life balance with flexible hours, office-based in Oamaru.
• Put your experience to good use, a role where being organised, resourceful and dependable really matters.
• Be part of the team and work alongside people who value your contribution and appreciate a job well done.

What you'll be doing

You'll be supporting several important areas of the business, helping ensure everything from payroll and contracts to compliance and administration runs smoothly.

Your responsibilities will include:

• Providing backup support for fortnightly payroll, including timesheet processing, payroll calculations and reporting.
• Assisting with contract administration, data entry, costing information and reporting.
• Maintaining Health & Safety records, systems and documentation.
• Supporting HR administration, including employee records, training coordination and compliance.
• Updating Quality Assurance documentation and providing general office support.

It's a role that calls for someone who can switch between tasks, manage competing priorities and take pride in getting the details right.

For a closer look at the day-to-day responsibilities, download the Position Description through our careers site.

What we're looking for

We're looking for someone who brings more than great administration skills. You'll have proven payroll experience, understand the importance of accuracy and confidentiality, and be comfortable working across different systems and responsibilities.

To be successful, you'll bring:

• At least 3 years' practical payroll experience, including processing employee timesheets.
• A strong understanding of New Zealand payroll legislation, including the Holidays Act and associated compliance requirements.
• Excellent attention to detail, accuracy and the ability to work confidently with numbers.
• Intermediate Excel skills and confidence using payroll and administration systems.
• Sound judgement, discretion and the ability to handle confidential information professionally.
• Strong organisational skills, initiative and the ability to manage competing priorities.

Even better if you have:

• Experience using DataPay or similar payroll software.
• Familiarity with RAMM software.
• Experience working in civil construction, contracting, transport or a similar operational environment.
• An understanding of payroll costing, job costing and how these work within a project-based business.

Don't tick every box on the desirable list? Don't let that stop you.

If you've got the payroll experience, strong administration skills and a willingness to learn, we'd love to hear from you.

Applications close 03 November 2026