Office Administrator

Aotearoa New Zealand Association of Social Workers; Putaruru; On-site; NZD 45,000 - 65,000; Full time

Job summary

Heartland Homes in Putaruru, Waikato, is seeking an organised Office Administrator to support daily operations and be the first point of contact for clients and suppliers. This full-time role covers data entry, invoicing, payroll processing and supplier payments.

You will collate documents, manage filing systems and help drive process improvements in a collaborative team environment.

Qualifications

• Previous experience in office administration or similar role.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Strong organisational and time management skills.
• Attention to detail and accurate record keeping.
• Excellent communication and interpersonal skills.

Responsibilities

• Handling data entry, document preparation and filing
• Preparing GST and PAYE when due
• Managing and reconciling supplier payments and statements
• Preparing client invoices, entering into the company accounting system and chase overdue payments
• Managing and administration of Accounts payable and Accounts receivable
• Processing payroll
• Collaborating with colleagues to identify and implement process improvements

Skills

Microsoft Office

Data entry

Organisational skills

Communication skills

Job description

About the role
Heartland Homes is seeking a highly organised and detail-oriented Office Administrator to join their team in Putaruru, Waikato. This full-time role is responsible for providing vital administrative support to ensure the smooth running of the office. As the first point of contact, you will play a pivotal role in creating a positive impression of the company and delivering excellent customer service.

What you'll be doing

Handling various administrative tasks, including data entry, document preparation and filing

Preparing GST and PAYE when due

Managing and reconciling supplier payments and statements

Preparing client invoices, entering into the company accounting system and chase overdue payments

Managing and administration of Accounts payable and Accounts receivable

Processing payroll

Collaborating with colleagues to identify and implement process improvements

What we're looking for

Previous experience in an office administration or similar role, preferably within administration & office support and /or the building industry

Excellent communication and interpersonal skills, with the ability to interact with a diverse range of customers, contractors, suppliers and colleagues

Strong organisational and time management skills, with the ability to prioritise and multitask effectively

Proficiency in using Microsoft Office suite (Word, Excel, Outlook)

Attention to detail and a commitment to maintaining accurate records

Flexibility and adaptability to handle a variety of tasks and changing priorities

What we offer
At Heartland Homes, we are committed to creating a positive and supportive work environment for our employees. In addition to a competitive salary, we offer a collaborative and friendly team culture that values teamwork and open communication.

About us
Heartland Homes is a leading provider of residential construction services in the Waikato region. With over 70 years of experience, we are known for our commitment to quality, innovation, and customer satisfaction. Our team of dedicated professionals takes pride in delivering exceptional results and creating beautiful, sustainable homes that our clients can truly call their own.

If you're an experienced Office Administrator who is passionate about contributing to the success of a growing company, we'd love to hear from you.