Office Administrator

Matheson Rae Chartered Accountants; Christchurch; On-site; NZD 52,000 - 68,000; Full time

Benefits offered by this job

Flexible hours

Close-knit team

Training in AI tools

Central Christchurch location with car

Job summary

Matheson Rae Chartered Accountants in Christchurch is seeking an Office Administrator to join our team from October. This full-time role offers flexible hours to suit the ideal candidate and a busy environment dealing with clients and staff.

You will be the central point of the firm, coordinating with client managers and the director. Responsibilities include Xero ledgers, payroll, annual statements, AML, company incorporations, and leveraging AI tools for faster work. Training provided.

Qualifications

• Experience using AI tools is essential.
• Experience with Xero accounting software preferred.
• Strong attention to detail and accuracy in all tasks.

Responsibilities

• Serve as first point of contact for clients, greeting and directing visitors.
• Manage Xero debtors, accounts payable ledgers, monthly billing and direct debits.
• Process payroll and prepare client disbursements.
• Distribute annual financial statements and file tax returns electronically, including IRD e-filing.
• Onboard/offboard clients, AML compliance.
• Incorporate companies and file annual returns with the Companies Office.
• Utilize AI tools to enhance efficiency and accuracy across tasks.

Skills

Attention to detail

Pace & accuracy

Strong communication

Client relationship building

Self-motivated

Quick learner

Tools

Xero

AI tools

Job description

Matheson Rae Chartered Accountants – Christchurch, South Island

We're a busy Christchurch Chartered Accountancy firm looking for an Office Administrator to join our team from October. This is a full-time role flexible hours to suit for the ideal candidate.

About the role

You’ll be the central point of the firm — dealing with all of our clients and working alongside everyone from our client managers through to the director. It's a fast-paced role: work comes from all directions and needs to be turned around promptly and accurately. We're looking for someone who works efficiently and takes ownership of their day.

What you'll be doing

• First point of contact for clients — answering calls, and meeting and greeting people into the office
• Running our own Xero: debtors and accounts payable ledgers, monthly billing and direct debits
• Payroll processing and preparing client disbursements
• Sending out annual financial statements and tax returns electronically, and e-filing returns with IRD
• Onboarding and offboarding clients, including AML
• Incorporating companies and filing annual returns with the Companies Office
• Using AI tools alongside our software to work faster and smarter

What we're looking for

• Strong attention to detail
• Someone who works at pace and keeps accuracy up while doing it
• Practical experience using AI tools — this one is essential
• Strong computer skills and confidence picking up new systems quickly
• Self-motivated and quick to learn
• A warm, personable manner and the ability to build good relationships with clients and staff
• Good communication

What we offer

• Flexible full-time hours
• A supportive, close-knit team and a well-established client base
• Training and support in the systems and AI tools we use
• Modern premises in central Christchurch, close to Hagley Park, with a car park available