Client-Facing Office Administrator — AI Tools, Flexible Hours

Matheson Rae Chartered Accountants; Christchurch; On-site; NZD 52,000 - 68,000; Full time

Benefits offered by this job

Flexible hours

Close-knit team

Training in AI tools

Central Christchurch location with car

Job summary

Matheson Rae Chartered Accountants in Christchurch is seeking an Office Administrator to join our team from October. This full-time role offers flexible hours to suit the ideal candidate and a busy environment dealing with clients and staff.

You will be the central point of the firm, coordinating with client managers and the director. Responsibilities include Xero ledgers, payroll, annual statements, AML, company incorporations, and leveraging AI tools for faster work. Training provided.

Qualifications

• Experience using AI tools is essential.
• Experience with Xero accounting software preferred.
• Strong attention to detail and accuracy in all tasks.

Responsibilities

• Serve as first point of contact for clients, greeting and directing visitors.
• Manage Xero debtors, accounts payable ledgers, monthly billing and direct debits.
• Process payroll and prepare client disbursements.
• Distribute annual financial statements and file tax returns electronically, including IRD e-filing.
• Onboard/offboard clients, AML compliance.
• Incorporate companies and file annual returns with the Companies Office.
• Utilize AI tools to enhance efficiency and accuracy across tasks.

Skills

Attention to detail

Pace & accuracy

Strong communication

Client relationship building

Self-motivated

Quick learner

Tools

Xero

AI tools

Job description

Matheson Rae Chartered Accountants in Christchurch is seeking an Office Administrator to join our team from October. This full-time role offers flexible hours to suit the ideal candidate and a busy environment dealing with clients and staff.

You will be the central point of the firm, coordinating with client managers and the director. Responsibilities include Xero ledgers, payroll, annual statements, AML, company incorporations, and leveraging AI tools for faster work. Training provided.