Accounts Administrator – Full Time

Private Advertiser; Henderson-Massey; On-site; NZD 67,000 - 77,000; Full time

Benefits offered by this job

Competitive salary

Permanent full-time

Mon-Fri 8:30-5

Office-based Henderson

Job summary

Private Advertiser in Henderson, Auckland is seeking an experienced Accounts Administrator to own the day-to-day financial operations and support the transition to new accounting and business systems. The role covers the full accounts cycle, with scope to review historical accounts as time allows, and to take on payroll tasks over time.

Join a small, close-knit team in a fully office-based role, Monday to Friday 8:30am–5pm, with a competitive salary and a stable workload.

Qualifications

• Minimum of 3 years' experience in accounts administration or bookkeeping.
• Hands-on experience with MYOB Advanced (Acumatica), Simpro and Xero (essential).
• Strong knowledge of accounts payable, receivable, bank reconciliations and month-end reporting.
• Excellent organisational skills, attention to detail and ability to prioritise.
• Proactive, solutions-focused approach with ability to resolve discrepancies.
• Experience in automotive, machinery, workshop or related industries advantageous.
• Experience with Orion and New Zealand payroll processes desirable.

Responsibilities

• Managing accounts payable, accounts receivable, invoicing and debt collection.
• Completing weekly bank reconciliations and maintaining accurate financial records.
• Preparing month-end accounts and monthly financial reports for the Managing Director.
• Preparing GST and PAYE returns, with the opportunity to take on payroll responsibilities over time.
• Liaising with technicians to ensure completed jobs are accurately recorded and invoiced.
• Supporting the transition from MYOB Advanced to Simpro and Xero, including system implementation and training.
• Reviewing and reconciling historical accounts where required.
• Maintaining weekly timesheets and providing regular progress updates.

Tools

MYOB Advanced

Simpro

Xero

Job description

Henderson, Auckland | $67,000–$77,000 per annum

Key selling points

Permanent, full-time opportunity | Monday to Friday, 8:30am–5pm

Take ownership of the accounts for an established, growing business

Play a key role in the transition to Simpro and Xero

About the company

Our client is a well-established, independently owned business based in Henderson, Auckland, specialising in forklift sales, servicing, rentals and parts.

With a strong reputation in the industry and a friendly, hardworking team, they pride themselves on delivering excellent service and building long-term customer relationships.

An exciting opportunity has become available for an experienced Accounts Administrator to join the team and take ownership of the day-to-day financial operations while supporting the company's transition to new accounting and business management systems.

About the role

This is a varied, hands-on position suited to someone who enjoys taking ownership, working independently and making a real difference within a small business.

You'll be responsible for managing the full accounts cycle, ensuring financial records are accurate and up to date, and supporting the ongoing transition from MYOB Advanced to Simpro and Xero.

While the day-to-day accounts are current, there will also be an opportunity to review and reconcile historical accounts as time allows.

Key responsibilities include:

Managing accounts payable, accounts receivable, invoicing and debt collection

Completing weekly bank reconciliations and maintaining accurate financial records

Preparing month‑end accounts and monthly financial reports for the Managing Director

Preparing GST and PAYE returns, with the opportunity to take on payroll responsibilities over time

Liaising with technicians to ensure completed jobs are accurately recorded and invoiced

Supporting the transition from MYOB Advanced to Simpro and Xero, including assisting with system implementation and team training

Reviewing and reconciling historical accounts where required

Maintaining weekly timesheets and providing regular progress updates

About you

We're looking for an experienced, detail-oriented Accounts Administrator who is confident managing financial processes independently and enjoys being part of a close-knit team.

To be successful, you'll ideally bring:

A minimum of 3 years' experience in accounts administration, bookkeeping or a similar role

Hands‑on experience with MYOB Advanced (Acumatica), Simpro and Xero (essential)

Strong knowledge of accounts payable, receivable, bank reconciliations and month‑end reporting

Excellent organisational skills, attention to detail and the ability to prioritise competing demands

A proactive, solutions-focused approach with the confidence to identify and resolve discrepancies

Experience within the automotive, machinery, workshop or related industries (advantageous)

Experience with Orion and New Zealand payroll processes (desirable)

Beyond your technical skills, you'll be someone who is reliable, approachable and takes pride in their work. You'll enjoy working autonomously while being a supportive team player who's happy to roll up their sleeves when needed.

What's on offer?

• Competitive salary of $67,000–$77,000, depending on experience
• Permanent, full-time employment (40 hours per week)
• Monday to Friday, 8:30am–5pm
• Friendly, supportive and down-to-earth team environment
• Established business with a stable workload and plenty of variety
• The opportunity to take ownership of the accounts function and contribute to process improvements
• A key role in implementing and optimising new business systems

Please note: This is a fully office-based position in Henderson, Auckland. Remote or work-from-home arrangements are not available.