Office Administration

eCubed Building Workshop Ltd; Albert-Eden; On-site; NZD 34,000 - 48,000; Part time

Benefits offered by this job

Weekly Friday lunch

Birthday leave

Flexible working arrangements

Bike parking & shower

Pool table

Close to transport

Job summary

eCubed Building Workshop Ltd in Auckland seeks an Office Administrator with 2+ years of experience for 20 hours/week (3–4 days). Role to be tailored to candidate experience.

You will be the first point of contact, handle payroll, assist with reporting, purchasing, and HR tasks, and support staff with admin systems.

Qualifications

• 2+ years of office administration experience.
• Payroll handling and basic accounting tasks.
• Strong communication and interpersonal skills.

Responsibilities

• Process monthly payroll and reconcile payables/receivables.
• Support staff with software and filing systems.
• Handle purchasing, travel, deliveries, and calls.
• Organise weekly staff lunches and HR support tasks.
• Assist with policies, events, and portfolio updates.
• Maintain website and social media updates.

Skills

Team Player

Good Communicator

Flexible thinker

Job description

eCubed Building Workshop Ltd (eCubed) is an award-winning specialist Building Services and Environmentally Sustainable Design (ESD) consultancy that has made its reputation over the last 25+ years by integrating sustainable design with traditional engineering skills and architectural design.

With our mix of people, culture, and high-end design skills we aim to provide work for our staff on a wide range of interesting and varied projects with construction values from $1m up $250m throughout New Zealand.

About the role

We are looking to recruit an Office Administrator with 2+ years’ experience to join our team

We can tailor the role to the level of experience of the candidate and are open to applications from candidates who are interested in developing skills across the company. Ideally the candidate would be suited to work 3-4days/week (20 hours), this is flexible depending on the candidate.

You will often be the first point of contact when people approach the company, and the person staff will ask for support in various tasks. The role will involve payroll, and involvement in regular reporting.

The main tasks of this position will include:

Basic Financial Tasks such as using and processing the monthly payroll and reconciling accounts payable and accounts receivable.

Administrative Tasks:

Supporting staff with the use of our software and online filing system

Purchasing office amenities, office equipment, business travel, and any deliveries etc.

Responding to calls and queries directed to the eCubed office

Organise weekly Friday staff lunches (see below for more info)

HR and Staff Welfare (support):

Helping update and implement company policies and administrative systems (support)

Being part of the social club and helping run events

Marketing:

Assisting with project portfolios

Updating the website

Posting approved LinkedIN adds (support)

About you

Key characteristics to fit this role:

Team Player

Well balanced / friendly / empathetic

Flexible / Lateral thinker / innovative

Good Communicator - Listener and Talker

High personal standards / Integrity

Enthusiasm to learn new skills

Why work for eCubed?

Friendly and supportive work environment

Great office fit out and facilities including bike parks & shower, pool table, close to transport links.

Semi-Flexible working arrangements

Work with industry leaders in the field of innovative and sustainable green design.

Weekly Friday shared lunch provided by eCubed

Additional holiday leave provided on your birthday

Potential and support to train and develop new skills

For more information

Visit our website for information about our practice, our people, and our award-winning experience. e3bw.co.nz/home

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?


• How many years' experience do you have as an office manager?


• Do you have experience in administration?

Only candidates based in New Zealand will be considered for this opportunity. Applicants must have the right to work in New Zealand.