Administration Manager

Aotearoa New Zealand Association of Social Workers; Māngere-Ōtāhuhu; On-site; NZD 70,000 - 110,000; Full time

Job summary

FluidChristeyns New Zealand is seeking an Administration Manager to own our business administration functions, from finance and payroll to compliance and customer service. Reporting to the General Manager, this role combines hands-on financial oversight with process improvements in a small, autonomous team.

You will manage AR/AP, GST/PAYE, ISO 9001 maintenance, and support audits while coordinating health and safety admin and training certificates.

Qualifications

• Proven accounting and administration experience in a similar role.
• Sound payroll and bookkeeping knowledge.
• Advanced Microsoft Office skills.
• Ability to work independently with strong attention to detail.

Responsibilities

• Finance and accounts administration including AR/AP, bank reconciliations, payroll, GST and PAYE administration.
• Customer services support back up during peak periods and holidays including orders, inquiries and invoicing.
• Compliance and administration including ISO 9001 maintenance, audits and health and safety admin, training certificates and continuous improvement initiatives.

Skills

Accounting & administration

Payroll & bookkeeping

Microsoft Excel

Organization & time management

Attention to detail

Independent & ownership

Communication & relationships

Problem solving

Process improvement

Tools

MYOB

Microsoft Office

Job description

Are you an experienced administration and accounts professional who enjoys working in a hands‑on, autonomous role? Do you thrive in a small business environment where you can make a real impact across finance, administration, compliance, and customer service?

AtFluidChristeyns New Zealand, we manufacture and supply specialist cleaning and hygiene chemicals to customers across New Zealand. As part of an international group, we combine global expertise with local service and a strong commitment to quality, innovation, and customer satisfaction.

We are seeking a highly organised and proactive Administration Managerto take ownership of our business administration functions and support the ongoing success and growth of the business.

About the Role

Reporting directly to the General Manager, this is a broad and varied position that plays a critical role in the day‑to‑day operations of the company.

You will be responsible for managing accounts and financial administration, supporting customer service operations, coordinating regulatory and compliance requirements, and contributing to continuous business improvement.

This role is ideal for someone who enjoys working independently, takes pride in accuracy, and is comfortable wearing many hats within a close‑knit team.

Key Responsibilities

Finance and accounts administration duties including AR/AP management, bank reconciliations, payroll, GST and PAYE administration, royalty payments, monthly P & L reporting, assisting with budgets and end‑of‑year support and liaison with external accountants

Customer services support back up during peak periods and holidays which includes processing customer orders, answering customer enquiries and coordinating freight requirements and invoicing

Compliance and business administration including maintenance of the ISO 9001 quality management system, assisting with audits and compliance activities, maintaining health and safety admin, coordinating staff health checks and training certificates and supporting continuous improvement initiatives across the business

About You

To be successful in this role, you will ideally have experience in a similar sole‑charge or senior administration position where you have managed multiple business functions and created and implemented effective systems and processes.

You will bring:

• Proven accounting and administration experience
• Sound payroll and bookkeeping knowledge
• Advanced Microsoft Office skills
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• The ability to work independently and take ownership
• Excellent communication and relationship‑building skills
• A proactive and problem‑solving mindset
• Experience in process improvement or project coordination would be advantageous

What We Offer

A diverse and interesting role with genuine responsibility

The opportunity to make a significant contribution to a growing business

A supportive and collaborative team environment

Competitive salary based on experience

This position is available immediately, which means we are unable to consider candidates requiring sponsorship or those who are yet to secure work visas.

As part of our commitment to health and safety, FluidChristeyns may implement random drug and alcohol testing at any time.

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?
• How many years' experience do you have as an administration manager?
• How much notice are you required to give your current employer?
• Do you have experience using MYOB?
• Do you have Payroll Management experience?
• Do you have experience completing ad hoc and month end reporting?
• Do you have experience using Microsoft Excel?
• How would you rate your English language skills?

What can I earn as an Administration Manager