Facilities & Office Experience Lead

Aotearoa New Zealand Association of Social Workers; Ōrākei; On-site; NZD 50,000 - 70,000; Full time

Benefits offered by this job

PTO benefits

Employee discounts

Philanthropic support

Fun culture with contests

Job summary

Corpay is seeking an experienced Office Coordinator to own the day-to-day office experience at our Ellerslie Head Office, supporting about 100 staff. You will coordinate meeting rooms, facilities, procurement and health & safety, driving practical improvements and a welcoming, productive workplace.

Reporting to the EA to the Managing Director (based in Melbourne), you''ll build relationships with staff and vendors, manage priorities and help relocate to a new Auckland office in 12–18 months.

Qualifications

• Experience coordinating day-to-day office activities in a corporate setting.
• Ability to manage multiple priorities with attention to detail.
• Proven stakeholder engagement with employees, suppliers, and leaders.
• Experience with Health & Safety administration or related compliance.
• Strong communication and problem-solving under pressure.
• Proficient with MS Office, including Outlook and Teams.

Responsibilities

• Coordinating the smooth day‑to‑day running of the office, including meeting rooms, workspaces, seating plans and visitor coordination
• Coordinating catering for office events, staff engagement activities and regular executive meetings
• Overseeing office supplies, stationery, procurement, office spending and vendor relationships
• Coordinating facilities requests, building maintenance, workplace services and sustainability initiatives
• Supporting workplace technology and equipment in partnership with IT
• Administering parking, desk bookings and workplace systems
• Supporting employee onboarding, workplace communications and general office administration
• Coordinating Health & Safety administration, office walkthroughs, first aid supplies and related workplace requirements
• Preparing meeting minutes for the Health & Safety Committee meetings
• Office updates and internal communications
• Supporting operational projects, workplace improvements and broader administration needs
• Acting as a trusted point of contact for employees, suppliers, visitors and business leaders

Skills

Office coordination

Stakeholder management

Multitasking & prioritisation

Health & Safety administration

Procurement & vendor coordination

Strong communication

Calm under pressure & sound judgement

MS Office (Outlook/Teams)

Tools

MS Office

Job description

Corpay is seeking an experienced Office Coordinator to own the day-to-day office experience at our Ellerslie Head Office, supporting about 100 staff. You will coordinate meeting rooms, facilities, procurement and health & safety, driving practical improvements and a welcoming, productive workplace.

Reporting to the EA to the Managing Director (based in Melbourne), you''ll build relationships with staff and vendors, manage priorities and help relocate to a new Auckland office in 12–18 months.