Executive Support & Office Operations Lead

Westferry Property Services Ltd; Auckland; On-site; NZD 60,000 - 90,000; Full time

Job summary

Westferry Property Services Ltd is seeking an experienced Personal Assistant/Office Manager to support the Directors in Auckland, overseeing office operations and coordinating projects across several business areas.

You will manage calendars, organise meetings and events, and act as the go-to person when owners are unavailable, ensuring smooth daily operations and strong stakeholder communication.

Qualifications

• Proven experience as a Personal Assistant, Office Manager, or similar senior admin role.
• Exceptional organisational and multitasking abilities.
• Flexible, collaborative team player with a can-do attitude.
• Excellent communication and interpersonal skills.

Responsibilities

• Support Directors with administrative tasks across multiple businesses.
• Manage calendars and workflow; coordinate meetings and events.
• Lead office management, procurement, and equipment maintenance.
• Coordinate stakeholder communications and ensure timely responses.

Skills

Personal Assistant

Office management

Project coordination

Event management

Communication

Organisational skills

Tools

Office 365

Outlook

PowerPoint

Job description

Westferry Property Services Ltd is seeking an experienced Personal Assistant/Office Manager to support the Directors in Auckland, overseeing office operations and coordinating projects across several business areas.

You will manage calendars, organise meetings and events, and act as the go-to person when owners are unavailable, ensuring smooth daily operations and strong stakeholder communication.