Facilities Operations & Workplace Experience Coordinator

JLL; Auckland; On-site; NZD 50,000 - 70,000; Full time

Job summary

JLL Auckland is seeking a Facilities Assistant to support the delivery of integrated facilities management for a global financial services client. You will help operate and maintain the workplace, coordinate mail and logistics, assist with meetings and events, and support vendor coordination to ensure safety and optimal service levels.

The role covers front-of-house and back-of-house activities, including reception, workplace services, and compliance with health and safety requirements.

Responsibilities

• Support the day-to-day operation, presentation, and functionality of the workplace across front-of-house and back-of-house environments to ensure a safe, professional, and high-performing office experience.
• Maintain reception spaces, meeting rooms, kitchens, utilities areas, and office amenities to agreed operational and presentation standards.
• Assist with workplace logistics including workstation moves, furniture setups, and signage support.
• Provide flexible operational support across reception, concierge, workplace services, and back-of-house functions as required.
• Coordinate mail, courier services, freight deliveries, and service documentation with accurate records.

Job description

JLL Auckland is seeking a Facilities Assistant to support the delivery of integrated facilities management for a global financial services client. You will help operate and maintain the workplace, coordinate mail and logistics, assist with meetings and events, and support vendor coordination to ensure safety and optimal service levels.

The role covers front-of-house and back-of-house activities, including reception, workplace services, and compliance with health and safety requirements.