Facilities & Admin Support Pro — Hamilton (12-Month FTC)

New Zealand Government; Hamilton; On-site; NZD 65,000 - 76,000; Full time

Benefits offered by this job

Five weeks annual leave

Income protection

Critical illness insurance

Competitive salary package

Job summary

NZTA | Waka Kotahi is seeking a Workplace and Administration Support Officer to deliver professional support services to staff, enabling them to succeed in their core business. In this role, you'll manage workplace functions and provide either administration and/or travel coordination support, contributing to the smooth operation of our office's.

Based in Hamilton on a 12-month fixed term/secondment basis, the role requires strong facilities support, admin and travel coordination

Qualifications

• Experience in facilities support, administration, and travel coordination.
• Strong customer service and communication skills, ability to prioritise, and thrive in a fast paced environment.
• A clean NZ driver licence and confidence driving a range of passenger vehicles.
• Strong Microsoft Office and digital skills, with technical problem-solving ability and willingness to learn new systems.
• Ability to work well in a team and take accountability for self-development.
• Knowledge of Te Ao Māori and willingness to promote tikanga and Te Reo Māori.
• Knowledge of Te Tiriti o Waitangi as it applies in the public service.

Responsibilities

• Maintaining a high standard of core building and office facilities.
• Completing workplace requests and providing first level site support including digital/technical support.
• Supporting site health and safety including inductions and orientations.
• Supporting office security procedures and processes.
• Supporting day-to-day fleet management.
• Providing professional visitor management services.
• Providing professional administrative services including meetings, events, document preparation, and invoice processing.

Skills

Facilities support

Administration

Travel coordination

Customer service

Communication skills

NZ driver license

Microsoft Office

Digital skills

Problem-solving

Team player

Te Ao Māori awareness

Treaty of Waitangi understanding

Tools

Microsoft Office

Job description

NZTA | Waka Kotahi is seeking a Workplace and Administration Support Officer to deliver professional support services to staff, enabling them to succeed in their core business. In this role, you'll manage workplace functions and provide either administration and/or travel coordination support, contributing to the smooth operation of our office's.

Based in Hamilton on a 12-month fixed term/secondment basis, the role requires strong facilities support, admin and travel coordination