Export Shipping & Invoicing Coordinator

Ovation New Zealand; Hastings; On-site; NZD 55,000 - 75,000; Full time

Job summary

Ovation New Zealand Limited in Hastings, Hawke's Bay, is seeking a full-time Shipping Coordinator to support our sales and export operations. The role will manage the Pasture Petfoods exporting arm and cover other shipping tasks, liaising daily with loadout teams, sales and finance staff in a busy environment.

You will ensure accurate documentation, invoicing, and compliance with market access rules, while maintaining records and supporting cross-functional teams.

Qualifications

• Experience in shipping or logistics is beneficial.
• Strong organisational skills and attention to detail.
• Proficient in Excel and MS Office.
• Ability to work independently and in a team.

Responsibilities

• Manage the order-to-delivery shipping process, including invoicing, inventory management, and shipping documentation
• Liaise with internal and external customers, providing updates on loadout status and resolving issues
• Prepare and process shipping docs such as customs clearance forms, bills of lading, and invoices
• Maintain records and databases related to shipments and inventory
• Collaborate with the technical team to ensure compliance with market access regulations
• In-market invoicing and documentation
• Chase up payments from customers where necessary

Skills

Shipping/logistics

Administrative skills

Excel

Communication

Teamwork

Attention to detail

Tools

Excel

Job description

Ovation New Zealand Limited in Hastings, Hawke's Bay, is seeking a full-time Shipping Coordinator to support our sales and export operations. The role will manage the Pasture Petfoods exporting arm and cover other shipping tasks, liaising daily with loadout teams, sales and finance staff in a busy environment.

You will ensure accurate documentation, invoicing, and compliance with market access rules, while maintaining records and supporting cross-functional teams.