Export Documentation Coordinator

Blue Sky Pastures; Auckland; On-site; NZD 50,000 - 65,000; Full time

Job summary

Blue Sky Meats (N.Z.) Ltd, based in Auckland CBD, seeks an experienced Export Documentation professional to join our Sales and Marketing team on a full-time, three-month fixed-term contract starting immediately. You will manage export documentation and processes, coordinate with internal and external partners, ensure accuracy, and guarantee on-time shipments.

Role operates Monday to Friday 8:30am–5:00pm; NZ residency or valid work rights required.

Qualifications

• Minimum 2 years export documentation experience.
• High attention to detail and accuracy.
• Strong data entry skills and ability to learn new systems quickly.
• Ability to meet deadlines.
• Experience with Prodoc and a current Customs PIN preferred.
• NZ residency or valid work rights required.

Responsibilities

• Prepare and submit export bookings through a third-party booking portal.
• Liaise with Zerostore and Plant to coordinate orders and packing.
• Prepare full export documentation sets: invoices, certificates, packing lists.
• Review and verify draft bills of lading for 100% accuracy.
• Check booking confirmations for accuracy and completeness.
• Manage domestic and international courier dispatches.
• Carry out general administration and filing duties.

Skills

Export documentation

Attention to detail

Data entry

Deadline driven

Customs PIN

Tools

Prodoc

Customs PIN

Job description

Blue Sky Meats (N.Z.) Ltd crafts premium meat products sourced from the southern-most pastures of New Zealand. The company is known for its remote, pure, and fresh farming environments, and is naturally farmed with care and integrity by generations of proud local families with Blue Sky focusing on quality, sustainability, and strong relationships with farming communities.

We have more than 35years’ experience and investment in Southland, supported by over 400 loyal employees. Our high-quality products supply global markets to more than 40 countries.

We are seeking an experienced Export Documentation professional to join our Sales and Marketing team, based in Auckland CBD, with an immediate start. This role is responsible for managing export documentation and processes, ensuring accuracy and compliance, whilst coordinating closely with internal and external partners to ensure export shipments are completed efficiently and on time.

This is a full time, three month fixed term contract working Monday to Friday 8.30am to 5.00pm.

• Prepare and submit export bookings through third-party booking portal
• Liaise with the Zerostore and Plant to coordinate orders and packing requirements
• Prepare full sets of export documentation including Commercial Invoices, Insurance Certs, Packing List, Health Certificates, Bills of Lading, Quota Certificates, Chinese FTA Certificate of Origins, Non China Certificates of Origin and Customs Export entries.
• Review and verify draft bills of lading to ensure 100% accuracy
• Ensure booking confirmations are thoroughly checked for 100% accuracy
• Manage domestic and international courier dispatches
• Complete general administration and filing duties

• Minimum 2 years export documentation experience
• High attention to detail as accuracy is extremely important
• Strong data entry skills and the ability to learn new systems and procedures quickly
• Ability to work to deadlines
• Experience with Prodoc and a current Customs PIN is preferred
• NZ residency or valid work rights required