Export Documents Administrator

Pelco NZ Limited; Tauranga; On-site; NZD 55,000 - 75,000; Full time

Job summary

Pelco NZ Limited is seeking an organised Export Document Administrator in Tauranga to support export processing and administration. You’ll report to the Export Co-ordinator and handle documentation, container movements, stock inventory and compliance to keep products moving smoothly.

This fast-paced role requires attention to detail, accuracy, and the ability to adapt as priorities shift while supporting export and local sales activities.

Qualifications

• Experience with export/logistics is advantageous but training will be provided.

Responsibilities

• Prepare and manage export documentation (MPI E-Certs, Health Certificates, Invoices, Pack lists, etc.).
• Coordinate container bookings and Bills of Lading with shipping companies.
• Maintain accurate stock records and reporting for exports.
• Ensure compliance with statutory and OMAR requirements.

Skills

Export documentation

Shipping coordination

Record keeping

Compliance knowledge

Administration

Communication with customers

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Are you organised, proactive and great at keeping things on track? Do you thrive in a busy environment where every day brings something different?

We're looking for a switched-on Export Document Administrator to join our already established team in keeping our products, exports and administration running smoothly.

This is a hands-on and important role where attention to detail really matters. You'll report to and work closely with our Export Co-ordinator, supporting everything from export documentation and container movements to stock inventory, reporting and compliance.

You'll be the person making sure the details are right, the paperwork is in order, and our products keep moving - while ensuring we meet all company, customer, statutory and legislative requirements.

What you'll be doing

• Supporting the smooth movement of products in and out of Pelco
• Export documentation, containers and stock inventory
• Ensuring customer, statutory and compliance requirements are met
• Keeping records, reporting and administration accurate and up to date
• Providing support and cover for the Export Co-ordinator
• Supporting and assisting with export and local sales activities
• Jumping in wherever needed to keep things moving

Why you'll enjoy this role

This isn't a role where you'll be doing the same thing every day. It's busy, varied and integral to the business. You'll have the opportunity to take ownership and be a part of our team in how smoothly our operations run.

If you're organised, reliable, detail-oriented and someone who takes pride in getting things done, we'd love to hear from you.

Key responsibilities

• Container Loadout documents and spreadsheets
• Create export documentation including MPI E-Certs, Health Certificates, Catch Certificates, Certificates of Origins, CEDOs, Invoices and Pack lists, Port pre-advices, container loadout sheets, Carter's Notes, Dolphin Safe certs and Captains Statements
• Work with shipping companies to book containers, create bills of lading, submit SLIs
• Arrange transport of containers to and from the Port
• Communicate with customers to confirm and report on sales orders and their progress
• Ensure all export orders comply with Overseas Market Access Requirements (OMARs)
• Help arrange transport for product going offsite for blast freezing or storage
• Assist with the preparation of local sales documents and pataka kai orders
• Work with the Coldstore Site Manager and Export Co-ordinator to check XIMS stock records are accurate
• Experience within an Export / Logistics role is advantageous however training will be provided to the successful person.

If this sounds like just what you are looking for, we'd love to hear from you!