Executive Support & Front Office Lead

Halter; Auckland; On-site; NZD 50,000 - 75,000; Full time

Job summary

Halter is seeking a hands-on Receptionist to be the first face for visitors and the backbone of our Auckland office. You’ll own the arrival experience, manage mail and access, and keep meeting rooms and events humming alongside the Office Operations team.

You'll collaborate with the Exec team on scheduling, travel and logistics, and take pride in building a welcoming, high-performance office culture as we scale to 350+ people.

Qualifications

• Front of House and Visitor Experience management
• Mail, Deliveries and Building Access coordination
• Meeting Rooms management and AV coordination
• New Starters onboarding coordination and signage
• Office Operations and Event Support
• Executive Support scheduling, travel and meetings

Responsibilities

• Maintain the visitor schedule and send pre-arrival comms
• Own the visitor feedback loop and fix issues
• Manage mail, couriers and building access
• Book and coordinate meeting rooms and AV
• Coordinate desk setup and welcome packs for new starters
• Organise internal and external events and lead tours
• Assist execs with scheduling and travel logistics

Job description

Halter is seeking a hands-on Receptionist to be the first face for visitors and the backbone of our Auckland office. You’ll own the arrival experience, manage mail and access, and keep meeting rooms and events humming alongside the Office Operations team.

You'll collaborate with the Exec team on scheduling, travel and logistics, and take pride in building a welcoming, high-performance office culture as we scale to 350+ people.