Executive Assistant

Launch Group; Auckland; On-site; NZD 70,000 - 95,000; Full time

Job summary

Launch Group seeks a highly organized Executive Assistant to support senior executives in our Auckland office. The role covers calendar and diary management, travel planning, correspondence, and proactive coordination of meetings and events for internal and external stakeholders.

You will prepare reports and presentations, maintain confidentiality, and assist with project follow-ups, ensuring smooth operations and timely delivery in a fast-paced, collaborative environment.

Qualifications

• Proven experience as an Executive Assistant is necessary.
• Exceptional organisational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in office software, including Microsoft Office Suite.
• Bachelor's degree or equivalent work experience preferred.

Responsibilities

• Provide high level administrative support to senior executives, including calendar management, diary management, travel arrangements, and correspondence.
• Coordinate and schedule meetings, conferences, and events, both internally and externally.
• Prepare reports, presentations, and documents for executive review.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist in project management and follow up on action items.
• Act as a liaison between executives and various stakeholders.

Skills

Executive support

Organisation

Communication

MS Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives?

Our client is currently looking for a dynamic Executive Assistant to join them on permanent basis at their Auckland Office.

Our client are a global professional services company specialising in consulting, technology, and outsourcing.

Responsibilities Include

• Provide high level administrative support to senior executives, including calendar management, diary management, travel arrangements, and correspondence.


• Coordinate and schedule meetings, conferences, and events, both internally and externally.


• Prepare reports, presentations, and documents for executive review.


• Maintain confidentiality and handle sensitive information with discretion.


• Assist in project management and follow up on action items.


• Act as a liaison between executives and various stakeholders.


• Other various ad-hoc administrative duties as required.

Requirements/Key Skills

• Proven experience as an Executive Assistant is necessary


• Exceptional organisational and multitasking abilities.


• Strong written and verbal communication skills.


• Proficiency in office software, including Microsoft Office Suite.


• Ability to prioritise tasks and adapt to changing priorities.


• High level of professionalism and integrity.


• Bachelor's degree or equivalent work experience preferred.

If you thrive in a fast-paced and collaborative environment, excel at managing complex schedules, and are dedicated to ensuring the success of high-level executives, we invite you to apply.