Executive Assistant to Group Manager - Strategic Partner

Ministry of Health; Molesworth Station; On-site; NZD 68,000 - 77,000; Full time

Job summary

The Ministry of Health is seeking an Executive Assistant to the Group Manager in Wellington. This full-time, fixed-term role supports a busy leadership office and helps ensure the day-to-day runs smoothly by managing calendars, communications and document flow.

You’ll coordinate diaries, prepare materials, track actions, and support decision-making while contributing to continuous improvement and strong cross-team collaboration.

Qualifications

• Strong organisational skills and ability to manage competing priorities.
• Excellent written and verbal communication; confidence building relationships.
• Professional judgement and discretion with confidential information.
• Advanced Microsoft Office skills; willingness to learn.
• Previous PA/EA experience valuable but not essential.

Responsibilities

• Manage diaries, emails, and communications; prioritize time.
• Prepare meeting materials, track actions, ensure follow-ups.
• Prepare reports, presentations, and correspondence; maintain records.
• Identify process improvements and support onboarding.
• Coordinate across Ministry and with external stakeholders; support work programme.

Skills

Organisation

Communication

Discretion

MS Office

EA experience

Tools

Microsoft Office Suite

Job description

The Ministry of Health is seeking an Executive Assistant to the Group Manager in Wellington. This full-time, fixed-term role supports a busy leadership office and helps ensure the day-to-day runs smoothly by managing calendars, communications and document flow.

You’ll coordinate diaries, prepare materials, track actions, and support decision-making while contributing to continuous improvement and strong cross-team collaboration.