Executive Assistant

Ministry of Health; Molesworth Station; On-site; NZD 68,000 - 77,000; Full time

Job summary

The Ministry of Health is seeking an Executive Assistant to the Group Manager in Wellington. This full-time, fixed-term role supports a busy leadership office and helps ensure the day-to-day runs smoothly by managing calendars, communications and document flow.

You’ll coordinate diaries, prepare materials, track actions, and support decision-making while contributing to continuous improvement and strong cross-team collaboration.

Qualifications

• Strong organisational skills and ability to manage competing priorities.
• Excellent written and verbal communication; confidence building relationships.
• Professional judgement and discretion with confidential information.
• Advanced Microsoft Office skills; willingness to learn.
• Previous PA/EA experience valuable but not essential.

Responsibilities

• Manage diaries, emails, and communications; prioritize time.
• Prepare meeting materials, track actions, ensure follow-ups.
• Prepare reports, presentations, and correspondence; maintain records.
• Identify process improvements and support onboarding.
• Coordinate across Ministry and with external stakeholders; support work programme.

Skills

Organisation

Communication

Discretion

MS Office

EA experience

Tools

Microsoft Office Suite

Job description

• Wellington based | Full-time
• Fixed term until 29 October 2027
• Midpoint of $72,225, dependent on experience

What you’ll do - Ko tōu ake mahi

Step into a key support role at the heart of the Health Services and Regulatory Systems Policy Unit. As Executive Assistant to the Group Manager, you’ll bring structure to a busy environment, stay ahead of priorities and ensure the day-to-day runs seamlessly. From coordinating a complex diary and inbox to building strong relationships and finding smarter ways of working, you’ll help create the space for the Group Manager and wider team to focus on what matters most.

• Manage diaries, emails, and communications, ensuring priorities are clear and time is used effectively.
• Prepare meeting materials, track actions, and ensure follow-ups are completed to support decision-making.
• Prepare reports, presentations, and correspondence while maintaining accurate records and document systems.
• Identify process improvements, support onboarding, and contribute to continuous improvement across the team.
• Act as a key point of coordination across the Ministry and with external stakeholders, supporting collaboration and delivering the work programme.

What you’ll bring - Ko ngā pūkenga ōu

• Strong organisational skills, initiative and the ability to manage competing priorities and deadlines in a fast-paced environment
• Excellent written, verbal and interpersonal communication skills, with confidence building relationships at all levels.
• Professional judgement and discretion when handling sensitive information, with a strong commitment to confidentiality and accuracy.
• Advanced Microsoft Office skills and a willingness to learn, adapt and contribute ideas.
• Previous Personal Assistant or Executive Assistant experience would be valuable but is not essential.

About the Ministry

As the Government's lead advisor on health, we help shape the future of New Zealand's health system through policy, regulation and monitoring. Join a team that makes a real difference to the health and wellbeing of New Zealanders while working in a supportive, inclusive environment that values wellbeing, growth and development.

We welcome applicants from all backgrounds and are committed to an accessible and respectful recruitment process.

Applications close Midnight Friday 6 November 2026.