Executive Assistant

Te Whatu Ora - Health New Zealand; Wellington; On-site; NZD 90,000 - 120,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking an experienced Executive Assistant to provide high‑level secretariat support to the National Director Infrastructure.

You will manage the director's diary, coordinate meetings and travel, prepare briefs and reports, and liaise with internal and external stakeholders to enable strategic priorities across the Infrastructure & Investment Group.

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role, ideally within a large or government organisation.
• Experience working directly to a senior executive leader.
• Excellent organisational skills with the ability to prioritise, meet tight deadlines, and maintain accuracy under pressure.
• Exceptional communication and relationship-management skills, including with senior leaders and external agencies.
• Strong proficiency in the Microsoft Office Suite and confidence managing digital workflows and information systems.
• Sound judgement, discretion, and professionalism when managing confidential or sensitive information.
• A proactive, adaptable attitude and a passion for enabling the National Director Infrastructure to deliver their best work.

Responsibilities

• Provide high-level executive and secretariat support to the National Director Infrastructure.
• In this pivotal role, you will enable the National Director Infrastructure to manage a complex portfolio and deliver strategic priorities across the Infrastructure & Investment Group.
• You'll act as the first point of contact for internal and external stakeholders, manage correspondence and the National Director's diary, prepare documents and reports, and coordinate key meetings, briefings and travel logistics.

Skills

Executive support

Stakeholder management

Calendar management

Communication

Relationship management

MS Office

Digital workflows

Discretion

Confidentiality

Prioritisation

Organisational skills

Education

Executive Assistant experience in government or large organisation

Experience supporting senior executives

Tools

Microsoft Office Suite

Office 365

Job description

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

The Executive Assistant provides high-level executive and secretariat support to the National Director Infrastructure.

In this pivotal role, you will enable the National Director Infrastructure to manage a complex portfolio and deliver strategic priorities across the Infrastructure & Investment Group. You'll act as the first point of contact for internal and external stakeholders, manage correspondence and the National Director's diary, prepare documents and reports, and coordinate key meetings, briefings and travel logistics.

This role requires sound judgement, strong relationship-building skills, and a high level of professionalism and discretion in supporting the National Director Infrastructure.

About the Team/Service/ Location

The IIG team are focused on delivering high-impact infrastructure investments that support the transformation of New Zealand's health system. Giving support, oversight and assurance across projects and programmes, they understand that safe, fit for purpose health facilities, sites and equipment are essential for a well-functioning health system that improves the health of all New Zealanders.

About You

You are a highly organised and proactive professional with experience supporting a senior executive in a complex, fast-moving environment.

You thrive on variety, can manage competing priorities with composure, and have exceptional interpersonal and communication skills. You're known for your initiative, confidentiality, and ability to anticipate needs before they arise.

You naturally build strong working relationships and maintain a calm, solutions‑focused approach under pressure. Most importantly, you are committed to delivering outcomes that support communities and reflect TeWhatuOra's values.

You will bring:

• Proven experience as an Executive Assistant or in a similar senior administrative role, ideally within a large or government organisation
• Experience working directly to a senior executive leader
• Excellent organisational skills with the ability to prioritise, meet tight deadlines, and maintain accuracy under pressure
• Exceptional communication and relationship‑management skills, including with senior leaders and external agencies
• Strong proficiency in the MicrosoftOffice Suite and confidence managing digital workflows and information systems
• Sound judgement, discretion, and professionalism when managing confidential or sensitive information
• A proactive, adaptable attitude and a passion for enabling the National Director Infrastructure to deliver their best work

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Job details

Job Reference:

Job Reference: HNZ/1953664

Location:

North Island - Wellington - Wellington Central

Job type:

Job type: Permanent Full time

Expertise:

Non-clinical - Administration - Administration