Executive Assistant

Archway Recruitment; Wellington; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Five weeks annual leave

Subsidised flu vaccinations

Discounted medical insurance and other

Job summary

Archway Recruitment is seeking an experienced Executive Assistant to support a Senior Executive and a Project Lead within a large not-for-profit organisation based in Wellington, New Zealand. The role offers proactive, confidential and highly organised executive support in a trusted partnership with senior leadership.

You will manage complex diaries, coordinate meetings and travel, Prepare reports, monitor deadlines and help drive multiple projects, building strong relationships across the

Responsibilities

• Complex diary and inbox management
• Coordinate meetings, travel arrangements and events
• Monitor priorities, deadlines and follow-up actions
• Prepare reports, presentations, correspondence and documentation
• Review meeting minutes and tracking actions
• Support project delivery and organisational initiatives
• Liaise with stakeholders across the organisation
• Maintain confidential records and information
• Build strong working relationships with your executive and wider team.

Job description

About The Organisation

Our client is a large, well-established not-for-profit organisation with a long history of supporting and strengthening communities. With a strong purpose, clear values and commitment to making a meaningful difference in people's lives, they are recognised for their positive impact across New Zealand.

About The Organisation

Our client is a large, well-established not-for-profit organisation with a long history of supporting and strengthening communities. With a strong purpose, clear values and commitment to making a meaningful difference in people's lives, they are recognised for their positive impact across New Zealand.

About The Role

As the EA, you will support a Senior Executive as well as a Project Lead, providing proactive, confidential and highly organised executive support.

This is an opportunity to form a trusted partnership with a senior leader whose role includes organisation-wide leadership, governance responsibilities, stakeholder engagement and oversight of multiple projects. You will complement their big-picture approach by managing the detail, coordinating their time and ensuring important actions do not get lost.

Key Responsibilities Will See You

• Complex diary and inbox management
• Coordinate meetings, travel arrangements and events
• Monitor priorities, deadlines and follow-up actions
• Prepare reports, presentations, correspondence and documentation
• Review meeting minutes and tracking actions
• Support project delivery and organisational initiatives
• Liaise with stakeholders across the organisation
• Maintain confidential records and information
• Build strong working relationships with your executive and wider team.

Role Requirements

You will be someone who enjoys anticipating needs and ensuring nothing falls through the cracks. Equally important is your ability to build trust, communicate openly and establish strong working relationships.

You will be an experienced Executive Assistant or senior administrator who is confident working closely with a busy executive and operating with a high level of independence.

What’s in it for You?

• Five weeks annual leave
• Subsidised flu vaccinations
• Discounted medical insurance and additional wellbeing benefits
• The opportunity to work for a purpose-driven organisation making a meaningful impact
• A diverse and rewarding role with variety and autonomy
• A supportive and collaborative working environment.