Executive Assistant

Ministry of Health New Zealand; Wellington; On-site; NZD 65,000 - 87,000; Full time

Job summary

The Ministry of Health New Zealand is seeking an Executive Assistant to join the Performance & Governance group in Wellington. You will provide high-quality support to three senior leaders, manage diaries, prioritise work, and coordinate meetings, travel and deliverables to keep the leadership team on track.

You will build strong relationships across the Ministry and broader health sector, prepare reports and briefing materials, and contribute to continuous improvement of administrative

Qualifications

• Experience as an Executive Assistant or similar role in government or public sector.
• Strong organisational skills to manage competing priorities in a fast-paced environment.
• Excellent communication and relationship-building abilities with stakeholders at all levels.

Responsibilities

• Provide proactive executive support to three senior leaders, managing diaries, communications, priorities and day-to-day coordination.
• Coordinate meetings, events, travel and key deliverables, ensuring actions and deadlines stay on track.
• Prepare high-quality reports, briefings and presentations while building cross-team relationships.
• Contribute to process improvements and support delivery of the group’s work programme.

Skills

Executive Assistant experience

Organisational skills

Communication skills

Stakeholder management

Microsoft Office advanced

Tools

Microsoft Office

Job description

• Salary range of $65,002 - $86,670 depending on experience

• Wellington based | Full-time
• Fixed term until 30 June 2027
• Salary range of $65,002 - $86,670 depending on experience

What you’ll do - Ko tōu ake mahi

We're looking for an Executive Assistant to join our Performance & Governance group, providing high-quality support to three senior leaders. This is a fantastic opportunity to work at the centre of a busy and influential team, helping leaders stay focused on delivering work that supports better health outcomes for New Zealanders.

You'll be a trusted partner who keeps things running smoothly behind the scenes, balancing competing priorities, building strong relationships, and ensuring key activities, meetings, and commitments stay on track.

• Provide proactive executive support to three senior leaders, managing diaries, communications, priorities, and day-to-day coordination.
• Coordinate meetings, events, travel, and key deliverables, ensuring actions, deadlines, and commitments remain on track.
• Prepare high-quality reports, presentations, correspondence, and briefing materials while building strong relationships across the Ministry and wider health sector.
• Contribute to continuous improvement by enhancing administrative processes, collaborating with leadership support teams, and helping deliver the group's work programme.

What you’ll bring - Ko ngā pūkenga ōu

• Experience as an Executive Assistant, Personal Assistant, or in a similar support role, ideally with an understanding of the machinery of government and public sector environments.
• Exceptional organisational skills, with the ability to manage competing priorities, think ahead, and deliver high-quality work in a fast-paced environment.
• Strong communication and relationship management skills, with the confidence to build effective relationships and work with stakeholders at all levels.
• A proactive and solutions-focused approach, using initiative, sound judgement, and advanced Microsoft Office skills to support senior leaders while maintaining a high level of professionalism, accuracy, and confidentiality.

About The Ministry

As the Government's lead advisor on health, we help shape the future of New Zealand's health system through policy, regulation and monitoring. Join a team that makes a real difference to the health and wellbeing of New Zealanders while working in a supportive, inclusive environment that values wellbeing, growth and development.

We welcome applicants from all backgrounds and are committed to an accessible and respectful recruitment process.

Applications close Midnight Sunday 18th October 2026.